Viewing a User’s Time Card for the Current Pay Period
📅 Viewing a User’s Time Card for the Current Pay Period
While Ontraccr provides a quick view of time cards, sometimes you need to see the full time card interface to edit, review, or approve time entries. This article explains how to access the complete time card for a specific user, what information is shown, and how to navigate the pay period view.
🔍 When to Use the Full Time Card View
Use this when you need to:
- Review time entries in detail
- Edit or approve individual time entries
- See entry method history
- Compare actual vs expected working hours
The full time card view is accessible from the Time Cards → Team Cards module — not from Manage Users.
🧭 How to Access the Full Time Card
- Go to Time Cards → Team Cards from the main menu.
- Ensure you’ve selected the Pay Period of interest
- Use the search bar or scroll through the list of users to locate the specific user.
- Click on the time card you would like to see more details of
This will open the user’s complete time card view in a new panel
📆 What the Card View Displays
| Section | Description |
|---|---|
| Pay Period Header | Shows start and end dates of the current cycle |
| Daily Entry Cards | One card per day with total hours, breaks, & each individual entry for the day |
| Project & Cost Code Columns | Indicates what each entry was logged against |
| Approval Status | Shows whether each entry is pending, approved, or rejected; based on the color each time entry box is highlighted with |
🔁 Navigating Pay Periods
- Use the arrow buttons to move forward or backward between pay periods.
- You can only view pay periods one at a time — this view does not offer cumulative or multi-period reports.
🧩 Actions Available (Permission Dependent)
If your role includes the relevant permissions, you can:
- Edit entries (pending or approved)
- Approve or reject entries
- Add notes to entries
- Manually add entries for missed days
- Use the “Approve All” button (if enabled in your role)
🔐 Without the proper role permissions, you will be in read-only mode and unable to take any actions.
🧠 Use Case Example
A payroll manager wants to review and approve time cards for the past two weeks:
- Navigates to Time Tracking > Time Cards
- Filters by division or team
- Clicks into each user’s card to review entries in detail
- Approves pending entries or flags issues for follow-up
📌 Summary
The full Time Card interface in Ontraccr is the definitive view for tracking and managing employee time across the current or historical pay periods. Use it when quick snapshots aren’t enough and you need to take action on the complete time data.