Time Tracking Settings: Time Rounding, Manual Entry Increments & Facial Capture Recap
🕒 Time Tracking Settings: Time Rounding, Manual Entry Increments & Facial Capture Recap
✅ What This Covers
This article explains how to fine-tune how time is entered, rounded, and optionally verified via selfie capture. We’ll cover:
- Time rounding rules
- Minute increments for manual entry
- Facial capture during clock-ins and outs
🧭 Where to Find These Settings
All of these are found in the Web App under:
Settings > Time Tracking > Clock Settings
And for more advanced rounding:
Settings > Time Tracking > Rounding
🔄 Feature 1: Set Minute Increments for Manual Entry
What it does:
Controls which minute intervals users can select when entering time manually.
How it works:
- Found under Settings > Time Tracking > Clock Settings
- Options:
- ⏱ 1-minute (default — most precise)
- ⏱ 15-minute (only 0, 15, 30, 45 available)
- ⏱ 30-minute (only 0 and 30 available)
Why use it:
- Streamlines time entry
- Reduces over-detailed input (especially useful on mobile)
- Matches payroll rounding practices
🧮 Feature 2: Enable Time Rounding
What it does:
Automatically rounds time entries to standardized intervals for payroll and reporting consistency.
How it works:
🛠 Step-by-Step Setup
- Go to Settings > Time Tracking > Rounding
- Enable Time Rounding
- Choose options:
🔁 Rounding Interval:
- 5 min
- 10 min
- 15 min
- 30 min
- 60 min
🕑 Rounding Type:
- Overall day — Round total time only
- Task/project — Round each entry separately (more aggressive rounding)
⚙️ Rounding Setting:
- Automatic (rounds up/down to nearest interval)
- Always Round Up
- Always Round Down
🖐 Additional Rounding Options
✅ Manual Entry Rounding
- Can apply the same rounding logic to manual entries
- Set separately from live clock-in rounding
🎯 Rounding Policies
Create role-based rules to control rounding windows.
Example use case:
- Workers often clock in early (e.g., 6:30 AM)
- You create a policy that rounds all entries between 6:00 AM and 7:00 AM to 7:00 AM
- Apply that policy to the "Field Worker" role
These policies override all other rounding settings if they apply.
📸 (Recap) Enable Facial Capture
What it does:
Takes a selfie at clock-in and clock-out using the live method.
Where it shows up:
- Photos tab in time card review
- Used for validation and reducing time fraud
💡 Pro Tips & Edge Cases
- ⏲ If rounding is enabled, you can still show original times on reports via a setting in Settings > Time Tracking > Time Cards > Show Original Clock Times
- ⚖️ Be cautious with “Always Round Down” — can lead to underpaid time
- 🧑💼 Rounding policies help reduce admin overhead on repeated manual corrections