This article explains how to use the Manual Entry method in Ontraccr, which allows users to log time after the fact. It's perfect for correcting missed punches or entering time for others.
🧭 Where Users Access It
Web App: From the dashboard or clock page (click Manual Entry)
Mobile App: Tap the Manual Entry button on the home screen
Team Entry: Foremen and admins can log time for multiple users at once
🧩 Required Settings
Setting
Effect
✅ Enable Manual Entry (Clock Settings)
Allows access to this feature
🛠 Role Permissions
Controls who can use it and for whom
⏱ Enable Hour-Based Entry (optional)
Adds a toggle to switch between hours vs. start/end time
🧭 How It Works
Click Manual Entry
Choose the date and time format:
Start Time & End Time
OR Total Hours (if enabled)
Optional: Add a break
Select:
Division (auto-filled if only one)
Project (required if enforced)
Phase (if project uses them)
Cost Code (required if enforced)
Select user(s) — can log time for multiple people at once
Add notes (optional)
Complete custom fields (if any are required for the division)
Hit Save, then confirm
🔗 Features That Tie In
Feature
Description
⏱ Hour-Based Toggle
Lets users enter just a total (e.g., 7.5 hrs)
📋 Custom Fields
Appears if set for that user’s division
🔁 Manual Entry Rounding
Applies separate rounding logic (if configured)
🔐 Lock Pay Period
Prevents non-admins from logging to previous periods
✅ OT Prompt
Asks users if time should count as OT if thresholds exceeded
🧪 Best Use Cases
Office staff or supervisors logging time for others
Workers who forget to clock in/out
Tracking field team hours in bulk
Time entry after service call forms or paper reports
💡 Tips & Edge Cases
✅ Cost codes are selectable from global list if global cost codes are enabled
📲 Mobile manual entry screen is identical, with touch-friendly design
🧾 Breaks can be added manually, or auto-break logic may still apply (by role)
