Live Time Tracking on Mobile: Clock In, Breaks & Switches

⏱️ Live Time Tracking on Mobile: Clock In, Breaks & Switches
 

🧭 Introduction

The Clock feature in the Ontraccr mobile app allows users to track their time in real time using live clock-ins and clock-outs. This article walks through every action available in the Clock section, including project/job selection, cost codes, taking breaks, switching tasks, and more.

📍 Access the Clock from either the Action Center shortcut or the bottom nav bar (clock icon).

🕒 What the Clock Widget Shows

When you first land on the mobile app:

• The Action Center will display the Clock widget at the top.
• This shows a snapshot of hours worked for the day.
• Tapping it opens the full Clock page for time tracking actions.

✅ How to Clock In

1. Tap the Clock icon from the Action Center or bottom nav bar.
2. Tap the red “Clock In” button.
3. A Clock In Form will appear prompting for:
   • Job/Project (mandatory if configured that way)
   • Phase (optional; shown only if set up for that job)
   • Cost Code
     • Based on project settings, you'll either select from:
       • Project-specific cost codes
       • Global cost code list (if enabled)
4. After selections, tap the Save at the top right of the screen, then hit Clock In.

🔒 Note: Whether jobs or cost codes are required depends on your company’s time tracking setup in the web app.

📌 Notes Field

Every time entry allows for optional notes. Use this if:

• You forgot to clock in and want to add a comment (e.g. "Started at 7AM, forgot to clock in").
• You want to describe the work done under a specific cost code.

These notes appear on the time card for approval.

⏸️ Taking Breaks (Manual or Auto)

After clocking in, a “Take Break” button may appear.

• Tap it to start an unpaid break.
• The timer color changes to yellow.
• A second timer shows how long you've been on break.

To end your break:

• Tap “End Break”
• Your active task timer resumes

⚠️ If your company uses automatic breaks or if the button has been disabled in the settings, the “Take Break” option will not appear.

🔁 Switching Projects or Cost Codes

Use the Switch button when:

• Changing to a different job
• Staying on the same job but changing the cost code

How to switch:

1. Tap Switch
2. Select new Job and/or Cost Code
3. Tap Save and then Switch

Timers:

• The large timer resets for the new task
• The small clock above it continues tracking total time for the day

❗ If you leave the screen without hitting “Switch,” your original task continues running. Timers only switch after submission.

✅ Outcome

After reading this guide, mobile users will be able to:

• Clock in using live time tracking
• Select the right job, phase, and cost code
• Add notes to each time entry
• Take and end unpaid breaks
• Switch tasks with full control over what’s tracked