Time Tracking Settings: GPS Location, Geofencing & Location Stamps

📍 Time Tracking Settings: GPS Location, Geofencing & Location Stamps

✅ What This Covers

This article explains how to use GPS tracking features in Ontraccr’s Time Tracking system, including:

• Enabling location tracking globally
• Active vs passive geofencing
• Clock-in and clock-out boundaries
• Time card location stamps

🧭 Where to Find These Settings

In the Web App:

1. Navigate to Settings > Time Tracking > GPS Location
2. You’ll find:
   • ✅ GPS Tracking toggle (global on/off)
   • ✅ Enable Clock-In Geofencing
   • ✅ Enable Passive Clock-In Geofencing Mode
   • ✅ Enable Clock-Out Geofencing
   • ✅ Enable Location Stamps

🌍 Global GPS Tracking Toggle

What it does:

Turns GPS location tracking on or off platform-wide for time tracking.

• Toggle is located at the top-right of the GPS Location page
• If off, all geofencing features and location stamps are disabled

📌 Clock-In Geofencing

What it does:

Restricts workers from clocking into a project unless they are physically at the job site (within a geofence).

How it works:

• Requires a geofence radius to be set for each project
• Common ranges: 50 meters and up
• Worker must be inside the radius to clock in

Use Case:

Prevents users from clocking in from home or while commuting.

🧭 Passive Clock-In Geofencing Mode

What it does:

Allows workers to clock in outside of a geofence — but the system will flag it.

How it works:

• Workers can clock in from anywhere
• Time card is flagged with a red asterisk
• Approvers see a GPS map of the clock-in location
• Helps identify potential time theft, without blocking clock-ins

Why it's useful:

• Less disruptive than strict blocking
• Still gives visibility and oversight

📌 Clock-Out Geofencing

What it does:

Requires workers to be within the geofence to clock out.

How it works:

• Same logic as clock-in geofencing
• If the worker leaves the site without clocking out:
  • They must notify a supervisor or admin to do it for them
  • Or use passive mode to allow flexible clock-out with flagging

📍 Enable Location Stamps

What it does:

Captures and stores a GPS snapshot at clock-in and clock-out.

Where it shows up:

• In each time card under the Entries tab
• Map view shows:
  • The actual clock-in/out location
  • The assigned project location
  • Visual comparison for geofence breaches

Why use it:

Gives approvers a map-based validation of where time was tracked — even if no geofence was in place.

💡 Pro Tips & Edge Cases

• 🚧 Geofencing only works if project addresses are accurate
• ⚙️ You can enable both active and passive modes simultaneously (clock-in + clock-out)
• 📱 GPS tracking only applies to live time tracking methods (not manual entry or forms)