Using Equipment QR Codes in Forms

📷 Using Equipment QR Codes in Forms

📘 Overview

In Ontraccr, you can scan an equipment QR code directly within a form to auto-fill equipment details—without needing to manually search or select the item. This is especially useful for field teams using mobile devices to complete inspections or service records on the go.

This article explains how to enable and use QR scanning within forms.

🔄 When to Use QR Scanning in Forms

QR scanning is supported in forms that include a “Choose One or More → Equipment” field.

This is typically used in:

Equipment inspection forms
Maintenance forms
Service visit reports
Check-in/check-out workflows

📲 How to Use QR Scanning (Mobile App)

Open the Ontraccr mobile app
Launch a form that includes an equipment dropdown (Choose One or More → Equipment)
Tap the camera icon next to the equipment field
Scan the QR code physically attached to the equipment
The field auto-fills with the corresponding equipment
Continue filling out the rest of the form

🎯 This method works even if you don’t launch the form from the equipment profile. It’s a flexible, fast-access alternative.

⚙️ Enabling QR Scanning on a Form Field

To use this feature:

Add a “Choose One or More” field to your form
Set its data type to Equipment
QR scanning is automatically available for this field on the mobile app

📌 There is no toggle required—just use the correct field type.

🔍 Why This Is Useful

Reduces human error by eliminating manual selection
Speeds up workflows in the field
Ensures the correct equipment profile is linked to the form
Works well for fast-paced operations like inspections, rentals, and repairs

🧠 Use Case Example

Scenario: A technician is performing a safety inspection on a backhoe.

They open the Daily Inspection form from the mobile app
Tap the QR scan icon beside the equipment field
Scan the QR code on the backhoe
The form auto-fills the equipment name and ID
They complete and submit the rest of the inspection

Using Equipment QR Codes in Forms