“Approve All” Button for Bulk Time Card Approvals in Ontraccr

✅ “Approve All” Button for Bulk Time Card Approvals in Ontraccr
 

Ontraccr includes an “Approve All” button to help managers and administrators rapidly approve multiple time card entries at once. This feature saves time when reviewing dozens of entries and ensures timely payroll processing. This article covers where the button appears, what it does, and who can use it.

📍 Where the “Approve All” Button Appears

The button is visible in the Time Cards → Team Cards → Submitted tab module, but only when:

• There are unapproved time entries
• Your role has the correct permission enabled

🔐 Permission Required: Enable “Approve All” Button

Only roles with this permission can see and use the button.

Without it:

• You’ll need to approve entries one at a time
• The button will not appear, even if unapproved entries are present

✅ This permission is usually assigned to Admins or Payroll Managers

🧭 How to Use the Approve All Button

1. Navigate to Time Cards → Team Cards → “Submitted” tab
2. Select a user.
3. Once you select the user, the “Approve All” button will appear.
4. Click the button to:
   • Instantly approve all unapproved entries
5. Conversely, If you wish to approve all unapproved entries for all users at once, click on the Summary tab → Click “Approve All”

🧠 There is no edit or review screen before submission — use this feature only when confident that all entries are accurate.

🚫 What It Does NOT Do

• It does not re-approve entries that were already approved.
• It does not touch rejected entries.
• It does not validate whether breaks, cost codes, or hour limits were set correctly — this is your responsibility before clicking Approve All.

🧠 Use Case Example

A payroll manager finishes reviewing a crew’s time cards for the week. Rather than approve each shift entry manually:

• They go into each user’s time card view
• Confirm everything looks correct
• Click “Approve All” to save time and finalize approvals

🔐 Security Considerations

• This permission should be restricted to trusted approvers only.
• Once entries are approved, they are locked unless the user has the Edit Approved Cards permission.

📌 Summary

The “Approve All” button in Ontraccr provides an efficient way to approve multiple time entries in one click — ideal for administrators and payroll teams managing high-volume approvals. Use it cautiously and ensure all entries are accurate before submitting.