Time Card Shortcut on the Manage Users Page
🟨 Time Card Shortcut (Yellow Box) on the Manage Users Page
Ontraccr provides a time card shortcut on each user’s profile card within the Manage Users page. This tool gives admins and managers quick access to a user's current pay period time card without navigating to separate menus.
This article explains how to use the shortcut, what information it displays, and how it supports fast daily time tracking reviews.
📍 Where to Find the Shortcut
- Go to Staff > Manage Users.
- Locate the user’s profile card (in Card View).
- Look for the yellow box on the card — this is the time card shortcut.
🔍 What Happens When You Click the Yellow Box
Clicking the time card box opens a slider panel that displays:
- The user’s time cards for the current pay period
- All recorded time entries (live clock-ins, manual entries, etc.) for the current pay period
The view is read-only unless your role has time card edit permissions.
📌 Note: This shortcut is for the current pay period only — you cannot browse other periods from this view.
🧾 What You Can See in the Slider
| Element | Description |
|---|---|
| Entry List | Chronological list of the user’s time records for the period |
| Project & Cost Code | Each entry shows what job/cost code it was tracked against |
| Clock-in/out Times | Visual breakdown of start and end times |
| Total Hours per Entry | Duration of each work session |
| Breaks (if applied) | Auto-deducted or manual breaks may be shown |
👁️ Who Can Access This Shortcut?
Any user with the View Time Cards permission for a given user’s role will see and be able to open this yellow shortcut.
🔐 If you do not have this permission, the time card box will not be visible on the user’s card.
🧠 Use Case Example
Let’s say an Admin wants to quickly check if all users have clocked in today:
- Open the Manage Users page.
- Click each yellow icon to open time cards in seconds.
- Identify any missing or incomplete entries and follow up as needed.
No need to navigate through full time card menus or reports.
🧩 Related Features
If you want to edit a time entry, you’ll need to:
- Use the full Time Card interface or
- Have the Edit Time Cards permission (see separate article)
If you want to clock a user in manually, see the Gray Clock Shortcut guide (next article).
📌 Summary
The yellow time card shortcut is a fast, read-only access point for reviewing a user’s current pay period. It’s ideal for spot-checking field activity, monitoring progress, or initiating follow-up when entries are missing — all from one centralized dashboard.