Scan Equipment QR Codes to Instantly Open Profiles in the Mobile App
📱 Scan Equipment QR Codes to Instantly Open Profiles in the Mobile App
🧭 Introduction
The Ontraccr mobile app allows workers to scan a QR code on a piece of equipment to instantly open its full profile. This feature is perfect for fast equipment access, inspections, and check-ins on job sites — no searching required.
This guide explains how QR scanning works and how to take action (like submitting forms) directly from the equipment profile.
🎯 Why Use Equipment QR Codes?
- Quickly access the correct equipment without searching lists
- Reduce user error when managing gear in the field
- Launch equipment-specific forms instantly
- Speed up inspections and service workflows
📸 How to Scan a QR Code
- Tap the Camera icon in the bottom nav bar
- Aim your phone at the QR code label on the equipment
- The app will detect the code and display a “Click to Open” button
- Tap the button — the equipment profile opens instantly
🔍 What You Can Do from the Scanned Profile
Once the profile opens, you can:
✅ View Equipment Details
- Equipment name, status, and metadata
- Check-in location
- Associated tasks and notes
✅ Submit Forms
- Tap the form icon to select and fill out a relevant form
- Examples:
- Inspection checklists
- Service logs
- Check-in/out forms
- The submitted form is automatically linked to the scanned equipment
📌 This creates a full equipment audit trail — right from your phone.
⚙️ Admin Setup (QR Code Generation)
Note: QR codes must be generated in advance and placed on equipment.
This is managed in the Web App under the Equipment section.
Admins can:
- Generate printable QR codes for each equipment record
- Export and label physical tags for jobsite use
🧰 Use Cases
- Maintenance crews scanning forklifts to submit condition reports
- Site supervisors checking in/out gear like compressors or generators
- Safety staff launching a checklist from a ladder, harness, or lift
✅ Outcome
With the QR Code Equipment Scan feature, mobile users can:
- Access the correct equipment in seconds
- Submit forms that are automatically linked to that asset
- Streamline inspections, maintenance, and tracking from the field
- Reduce errors and boost efficiency