Scan Equipment QR Codes to Instantly Open Profiles in the Mobile App

📱 Scan Equipment QR Codes to Instantly Open Profiles in the Mobile App
 

🧭 Introduction

The Ontraccr mobile app allows workers to scan a QR code on a piece of equipment to instantly open its full profile. This feature is perfect for fast equipment access, inspections, and check-ins on job sites — no searching required.

This guide explains how QR scanning works and how to take action (like submitting forms) directly from the equipment profile.


🎯 Why Use Equipment QR Codes?

  • Quickly access the correct equipment without searching lists
  • Reduce user error when managing gear in the field
  • Launch equipment-specific forms instantly
  • Speed up inspections and service workflows

📸 How to Scan a QR Code

  1. Tap the Camera icon in the bottom nav bar
  2. Aim your phone at the QR code label on the equipment
  3. The app will detect the code and display a “Click to Open” button
  4. Tap the button — the equipment profile opens instantly

🔍 What You Can Do from the Scanned Profile

Once the profile opens, you can:

✅ View Equipment Details

  • Equipment name, status, and metadata
  • Check-in location
  • Associated tasks and notes

✅ Submit Forms

  • Tap the form icon to select and fill out a relevant form
  • Examples:
    • Inspection checklists
    • Service logs
    • Check-in/out forms
  • The submitted form is automatically linked to the scanned equipment

📌 This creates a full equipment audit trail — right from your phone.


⚙️ Admin Setup (QR Code Generation)

Note: QR codes must be generated in advance and placed on equipment.

This is managed in the Web App under the Equipment section.

Admins can:

  • Generate printable QR codes for each equipment record
  • Export and label physical tags for jobsite use

🧰 Use Cases

  • Maintenance crews scanning forklifts to submit condition reports
  • Site supervisors checking in/out gear like compressors or generators
  • Safety staff launching a checklist from a ladder, harness, or lift

Outcome

With the QR Code Equipment Scan feature, mobile users can:

  • Access the correct equipment in seconds
  • Submit forms that are automatically linked to that asset
  • Streamline inspections, maintenance, and tracking from the field
  • Reduce errors and boost efficiency

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