Time Card Reports via Team Cards
⏱️ Time Card Reports via Team Cards
The Team Cards section of Ontraccr offers a powerful alternative to the standard reports, letting you filter, review, and export time card entries with custom column control, advanced filters, and visibility into both individual and group submissions. It's ideal for supervisors, payroll staff, and operations managers who need detailed access to how time was logged and by whom.
📍 Accessing Team Cards
- Go to Time Cards in the sidebar.
- Click Team Cards.
- Choose from the following tabs:
- All: Time cards across the company
- By Individual (optional for person-level filtering)
🧭 What This Page Shows
Team Cards provides a tabular view of time entries, which can be filtered and customized to focus on:
- Who submitted the time
- When and how the time was logged
- Time types (regular, OT, break, service)
- Project and cost code assignments
- Approval status and policy violations
📅 Date Range Filtering
Use the date filter at the top to select:
- Pay period
- Presets: This Week, Last 7 Days, etc.
- Custom Date Range
🎛️ Advanced Filtering Options
Click the Filter icon to access all filterable fields:
- User
- Hour Type: Regular, Break, OT, Service
- Work Type
- Project
- Cost Code
- Status: Approved, Submitted, Unsubmitted
- Entered By:
- Filter by who input the time (e.g., supervisor-entered)
- Entered Via:
- Filter by input method (e.g., tablet, form, manual entry)
- Approved By
Once filters are selected, click Apply to generate the filtered view.
🧱 Column Customization
Click the Columns button to control what data appears in the report.
Summary View Columns (Standard Options):
- Name, Date
- Start/End Time (Regular, Break, OT, Double OT)
- Durations:
- Total
- Regular
- OT
- Double OT
- PTO
- Project
- Phase
- Cost Code
- Union, Local Class, Work Class (if applicable)
- Notes
- Violation (e.g., geofence or rounding breach)
- Status
- Entered Via
- Approved By
Custom Field Columns:
If you’ve created custom time tracking fields, such as:
- Equipment used
- Material recorded
- Injury report
- Supervisor notes
...you can include these in the report as well. These must be configured under:
Settings > Time Tracking > Custom Fields
🔗 Special Column: "Entered Via"
Enable this column to:
- See the method used to submit the time card (e.g., via a form)
- Click directly into the associated form or device entry for full details
This is especially useful for auditing, QA, and policy enforcement.
📁 Exporting Options
Click the three vertical dots in the top-right to export:
- Excel: Full data set
- PDF: Print-friendly report
Exports will reflect the columns and filters currently applied.
🧠 Use Cases
- Supervisors filtering for only OT entries this week
- HR checking who hasn’t submitted time
- Payroll verifying entries input by tablet
- Safety team pulling time cards with policy violations
📌 Tips
- Use this report to generate individual timesheets (see next article for individual printing).
- Save time by enabling only the columns relevant to your workflow.
- Use Entered By and Approved By filters for tracking accountability in shared environments.