Automatic Breaks in Ontraccr
⏸️ Automatic Breaks in Ontraccr
Ontraccr allows administrators to configure automatic break rules to standardize time tracking and support labor compliance. These rules deduct break time from shifts based on company-defined settings — with the option to exclude specific roles from being affected. This article explains how automatic breaks work and how exclusions are configured at the role level.
🧭 What Are Automatic Breaks?
Automatic breaks in Ontraccr are global time tracking rules that deduct break time from user shifts automatically.
For example:
- Deduct 30 minutes from any shift longer than a defined threshold
- Remove the need for workers to manually clock out for lunch
📌 Automatic break settings are configured globally, but can be applied selectively by role.
🛠️ Where to Configure Break Rules
Break settings are configured globally in:
Settings > Time Tracking > Automatic Breaks
From here, admins can define:
- Break duration (e.g., 30 minutes)
- Thresholds (e.g., apply after 5 hours of continuous work)
🔧 How to Exclude Roles from Automatic Breaks
You can exclude specific roles from automatic break deductions using the Roles & Permissions system.
To do this:
- Go to Settings > Roles and Permissions
- Select the relevant role (e.g., Supervisor)
- Look for the Automatic Breaks setting
- Uncheck it if you want to exclude that role from automatic deductions
🧠 This allows your organization to apply breaks for workers in the field while exempting supervisors or office roles as needed.
🧠 Use Case Example
You’ve enabled automatic breaks for your company, but:
- You want field workers to have standard breaks deducted
- You want supervisors to be exempt (e.g., for flexible schedules)
You simply disable automatic breaks in the Supervisor role configuration — and those users will no longer have breaks automatically applied.
📌 Summary
Ontraccr’s automatic break system ensures consistent time tracking while giving you flexibility to apply or exclude break deductions by role. There are no per-task exclusions or additional permissions required — control is handled entirely through Roles and Permissions.