Tablet-Based Clock-In Using 4-Digit PINs in Ontraccr
🔢 Tablet-Based Clock-In Using 4-Digit PINs in Ontraccr
Ontraccr supports tablet-based clock-in/out using secure, personalized 4-digit PINs. This workflow is ideal for job sites with a shared tablet or kiosk — where users clock in and out without needing to log into a personal device. This article explains how the PIN system works, who needs one, and how to set it up.
📱 What Is the Tablet Clock-In Workflow?
Ontraccr's tablet mode enables users to:
- Walk up to a shared tablet (e.g., at a job trailer or office)
- Enter their 4-digit PIN
- Select the project and cost code
- Clock in or out
This avoids the need for users to log in with usernames and passwords.
📌 Tablet clock-in is only available via the Ontraccr mobile/tablet app, not on the web.
🔐 Who Needs a 4-Digit PIN?
Any user who will be clocking in or out via a shared tablet must have a PIN configured in their profile.
- The PIN is unique to each user
- It is not auto-generated — it must be manually entered by an admin
🛠️ How to Assign a PIN to a User
- Go to Staff > Manage Users.
- Click Edit on the user’s profile.
- Scroll to the 4-Digit PIN field.
- Enter a secure PIN (e.g., 3842).
- Click Submit to save the user profile.
📥 What Happens During Clock-In
On the tablet app:
- The user taps Clock In.
- They enter their 4-digit PIN.
- The system identifies them and presents:
- Available projects
- Associated cost codes
- The user selects the appropriate project/cost code and confirms the clock-in.
🔄 The same process is followed for clocking out.
🚫 What If the PIN Is Missing or Incorrect?
- If a user doesn’t have a PIN assigned:
- They cannot use the tablet to clock in/out.
- Their name will not be recognized by the PIN interface.
- If they enter an incorrect PIN, the system will display an error and deny access.
🔐 Security Tips
| Best Practice | Reason |
|---|---|
Avoid PINs like 0000, 1234 | Easy to guess, security risk |
| Share PINs securely | Do not send via public channels |
| Change PINs when staff turnover occurs | Prevent unauthorized clock-ins |
🧠 Use Case Example
At a commercial job site, workers arrive and:
- Walk up to a tablet mounted near the entrance
- Enter their PIN and clock in
- Supervisors can later view or edit these entries from the admin portal
This ensures easy tracking without personal device dependency.
📌 Summary
Tablet-based clock-ins using 4-digit PINs offer a quick, secure, and device-independent way for users to log time on-site. By assigning PINs in user profiles, companies can manage shared environments efficiently while keeping time data accurate and auditable.