Time Cards Filtering & Supervisor Summary View
📊 Time Cards Filtering & Supervisor Summary View in the Mobile App
🧭 Introduction
Supervisors using the Ontraccr mobile app can do more than just view or approve time — they can filter data, edit team entries, and view a summary bar to get a quick breakdown of hours worked by team members in a pay period.
This article explains how to use the Time Cards filters, the yellow summary bar, and key supervisor-only tools.
🧑🤝🧑 Team Cards vs My Cards
If you're assigned as a team supervisor, you’ll see two tabs at the top of the Time Cards page:
| Tab | Description |
|---|---|
| My Cards | Your own time cards |
| Team Cards | Cards for users in your assigned team |
Teams must be set up in the Web App → Staff → Manage Teams, and you must be marked as the supervisor.
📒 Using the Yellow Summary Bar
When viewing Team Cards, you’ll see a yellow bar at the top of the screen. Tap it to open the summary view.
Summary View Features:
- Horizontal table of total hours by employee
- Grouped by pay period
- Scrollable for fast overview
📌 This is a quick way to audit totals before approving.
🔍 Time Card Filters
Tap the filter icon (top-right of the Team Cards screen) to narrow down time card data.
Filter Options:
| Filter Type | What It Does |
|---|---|
| Date Range | This week, last week, today, yesterday, this pay period, this month |
| User(s) | Filter time entries for selected team members |
| Type | Work, Break, Overtime, Service |
| Project | Show entries tied to selected job(s) |
| Cost Code | View time logged under certain codes |
| Status | Approved, Submitted, Unsubmitted |
| Entered Via | Filter by who entered the time (user or tablet) |
| Approved By | See time based on approver identity |
How to Use Filters:
- Tap the filter icon
- Use the “+” icons to add filters
- Tap Save (floppy disk icon, top-right) to apply
🔄 Refresh Button
Next to the filter icon, you’ll find the refresh icon.
Tap it to:
- Pull the latest time card data
- Update totals and filter results instantly
🔎 Search Function
At the top of the Team Cards view, use the search bar to locate a specific team member by name — helpful for supervisors with large teams.
✅ Outcome
With the Time Cards filters and summary view, supervisors can:
- Easily audit hours by project, user, or cost code
- Quickly spot missing, unsubmitted, or incorrect entries
- Get a high-level overview with the summary bar
- Make time card approvals faster and more accurate