Teams in the Mobile App: View, Manage, and Control Time for Your Crew
👥 Teams in the Mobile App: View, Manage, and Control Time for Your Crew
🧭 Introduction
The Team section in the Ontraccr mobile app gives supervisors and leads a central place to view teams, manage team structure, and live control worker time (clock-in/out, switches). It’s a must-use tool for field leaders managing crews who may not have devices of their own.
This guide explains how to view team structures, manage members, and control time on behalf of others — all in real time.
📍 Where to Access Teams
- Tap “More” from the bottom nav bar
- Tap “Team”
You’ll only see this tab if your role has permission to view or manage teams.
🧭 Team Page Overview
- View teams assigned to you
- Navigate by:
- Teams tab: Lists all teams
- Members tab: Lists all users assigned to your teams
At the top-right of the screen:
- Tap the question mark icon for an in-app tutorial
👨🔧 Member Status Indicators
Each user shows a live status:
- 🟢 Active Today = currently clocked in
- ⚪ Inactive Today = not clocked in
You’ll also see a live timer showing how long someone has been clocked in to a job.
🔄 Live Clock-In/Out Controls
As a supervisor, you can:
- Clock someone in/out
- Switch them to a different job/cost code
To do this:
- Tap the member’s name
- Use the clock-in/out controls (same interface as your own clock)
- Select job, cost code, and division (if applicable)
- Tap Submit
📌 Great for managing workers who don’t have mobile devices or kiosk access.
✏️ Editing a Team
If you have edit permissions:
- Tap into any team name
- Tap the pencil icon (top-right)
What You Can Edit:
- Team name
- Division(s)
- Supervisors (add/remove)
- Team members (add/remove)
- Assigned projects
- Assigned equipment
Use + icons to add or bin icons to remove.
Tap Save to confirm changes.
🔍 Search & Filter
Both Teams and Members tabs have search bars:
- Filter by team name or member name
- Useful for large orgs with many crews
✅ Use Cases
- Clock in an entire team from one device
- Check who’s on site and how long they’ve worked
- Reassign a crew member to a new job mid-shift
- Track crew time without relying on tablets
✅ Outcome
With the Teams tool on mobile, supervisors can:
- Manage crew members live in the field
- Control time entries for any user
- Edit team structure quickly without using the web
- Keep projects moving without bottlenecks or missed time