QR Code Generation & Usage for Equipment

🔳 QR Code Generation & Usage for Equipment
 

📘 Overview

Ontraccr enables you to generate and manage QR codes (or barcodes) for each equipment profile. These codes allow field staff to instantly pull up equipment details using the Ontraccr mobile app by simply scanning the physical tag on the equipment.

This article covers how to generate, customize, print, scan, and reverse-link QR codes in the system.

🛠️ How to Generate a QR Code

1. Go to the Equipment Page
2. Click Add or Edit on an equipment profile
3. Scroll to the QR Code Value field

Step-by-Step:

• Enter any unique identifier in the QR Code Value field
  • Common choice: reuse the equipment’s ID
• A QR code will automatically generate below the field
• Click the Download button next to the QR image to save it
• Print and physically attach the code to the equipment

✅ QR codes are generated live based on the value you enter.

🔄 Customizing the Code Format

You can choose different barcode formats based on what your company uses:

Supported Formats:

• QR Code (default)
• Code 128
• Code 39
• EAN 13
• EAN 8
• UPC E
• ITF 14

Select your desired format in the Unique Code Format dropdown under the QR section.

📥 Uploading Existing QR Codes

If your company already uses pre-generated QR codes:

• Use the upload field to add that QR code directly into the equipment profile
• Ontraccr will reverse-link it to the appropriate equipment based on the value

📲 Scanning QR Codes in the Mobile App

To scan a QR code:

1. Open the Ontraccr mobile app
2. Tap the camera icon
3. Scan the QR code attached to the equipment
4. A yellow box will appear with a “Click to Open” prompt
5. Tap it to instantly open the equipment profile

🔐 You must be logged into the correct account and division. QR codes are not cross-account compatible.

🔁 Using QR Codes in Forms

QR codes can be used in two ways within forms:

1. Launching Forms from Equipment Profiles

• Tap the form icon in the top right of the equipment profile (web or mobile)
• Choose a mapped form (e.g., inspection)
• Equipment data will auto-populate in the form

2. Scanning from a Form Field

• In a form with a “Choose One or More → Equipment” field:
  • Enable QR scanning
  • On mobile, a camera icon appears next to the field
  • Tap it to scan the equipment QR
  • The form auto-fills with that equipment’s data

🔍 What Happens After Scanning?

Once scanned, the equipment profile opens with access to:

• Details
• Files
• Notes
• Tasks
• Forms
• Timeline (web only)

The QR code becomes a fast-access gateway to everything related to that asset.