Date/Time Field
📄 Date/Time Field: Capture Single Date, Time, or Both in Your Form
The Date/Time Field allows users to enter a specific date, time, or both within a form. This is one of the most versatile field types in Ontraccr and is commonly used for scheduling, tracking events, setting due dates, or logging when something occurred.
📅 What Is a Date/Time Field?
This field captures a single point in time.
You can configure it to accept:
- Date only
- Time only
- Date + Time (combined selection)
It supports validation, formatting, and field logic based on selected values.
🛠 How to Add a Date/Time Field
- Go to Step 2: Fields
- Click Add Field → Date/Time
- Choose one of:
- Date only (calendar picker)
- Time only (hour/minute selector)
- Date and Time
- Add a title (e.g., “Work Start Time” or “Incident Date”)
- Optional: Set a default value or allow past/future dates only
🔧 Configuration Options
| Option | Description |
|---|---|
| Hide Date | Select Times only |
| Hide Time | Select Date only |
| Use 24 Hour Format | Use 24-Hour clock format instead of 12-Hour format. |
📆 Use Case Examples
| Scenario | Field Title | Format |
|---|---|---|
| Site Visit Date | “Date of Visit” | Date only |
| Incident Log | “When did it happen?” | Date + Time |
| Task Deadline | “Complete By” | Date only |
| Scheduled Meeting | “Start Time” | Date + Time |
🔁 Additional Features
- Date/Time values can be used to:
- Trigger time-based workflows (e.g., dispatch shifts)
- Feed into Calculation Fields (e.g., duration math)
- Display in PDF reports or email messages
- Supports conditional logic:
- Show other fields if the date is today or tomorrow
- Hide fields based on selected time of day
📌 Tips & Best Practices
- ✅ Use Date only when tracking days, and Date + Time for exact scheduling
- 🧪 Test conditional visibility logic with different time settings
- 📤 Date fields can be used in exports, filters, and status rules