Managing Hiring with Recruiting Boards in Ontraccr (Use Case)

🧑‍💼 Managing Hiring with Recruiting Boards in Ontraccr

Overview

Recruiting Boards let you manage job applications and candidates visually, using cards to represent each applicant and statuses to track where they are in your hiring funnel. It centralizes your recruiting process into a single, customizable workflow.

🎯 Who Uses This

HR teams handling recruiting pipelines
Hiring managers reviewing resumes and tracking progress
Admins needing visibility into hiring status across roles or divisions

🧩 Typical Recruiting Workflow

Candidates apply through an embedded Ontraccr form or via a manual entry
- A card is created in the “New Application” status
HR reviews the candidate
- Moves card through stages: “Interviewing”, “Offer Sent”, “Hired”, or “Rejected”
All candidate data is stored inside the card for easy access

🔧 Recommended Statuses (Columns)

New Application
Phone Screen
Interview Scheduled
Interview Complete
Offer Sent
Hired
Rejected

📝 Example Fields in a Job Candidate Card

Full Name
Resume (File Upload)
Cover Letter (File Upload)
Scorecard (for interview feedback or skill ratings)
Position Applied For
Assigned Reviewer
Status
Offer Letter (File Upload)

🔄 These fields are all customizable via the card design settings.

🔄 Card Design Customization

Each recruiting board can have its own custom card layout, independent from other boards like project trackers. You can:

Add/remove fields
Include file uploads (e.g., resume, offer letter)
Use dropdowns or score fields for structured evaluations

🧠 Tips & Edge Cases

Use scorecards to compare candidates based on criteria like experience, certifications, culture fit, etc.
Assign candidates to different reviewers using the Assigned Users feature
For high-volume hiring, use filters to narrow down candidates by position or status
If needed, create separate recruiting boards by role or location (e.g., Field Crew Hiring, Office Roles)