Individual Staff Timesheet Export (via Team Cards)
👤 Individual Staff Timesheet Export (via Team Cards)
If you need to generate a detailed timesheet for a specific employee, the Team Cards view in Ontraccr allows you to filter by individual user, configure custom columns, and export a clean PDF or Excel report—ideal for HR records, payroll submission, or employee verification.
📍 How to Access
- Go to Time Cards from the sidebar.
- Click Team Cards.
- In the All tab, locate and select the employee whose timesheet you want to export.
🗓️ Set the Date Range
Once inside the employee’s timesheet view:
- Use the top filter to select a:
- Pay Period
- Preset range (e.g., This Month)
- Custom range
The report will reflect only the time cards within that date window.
🧭 Available Views
You can choose between:
- Card View: More visual layout, best for reviewing submissions
- List View: Recommended for exporting, as it matches the final PDF/Excel structure
🎛️ Customize the Columns
Click the Columns button to configure what appears on the timesheet. You can include:
- Start/End times for Regular, Break, OT, Double OT
- Duration breakdowns (Total, Regular, OT, PTO)
- Project, Phase, Cost Code
- Notes, Violations, Approval status
- Entered Via (to trace form submissions or device origin)
- Any custom fields you've added to time tracking
💰 Wages and Pay Calculations
If a wage is set up for the user in Staff > Manage Users, the timesheet view will also display:
- Total Pay for the period
- This is automatically calculated based on wage × hours worked
📁 Export Options
Once your filters and columns are ready:
- Click the three vertical dots (top-right)
- Choose:
- Export to PDF: Clean, printable version
- Export to Excel: Full raw data export
Output reflects only the data visible in your current view.
🧠 Use Cases
- Providing employees with their own hourly breakdown for review
- Submitting individual timesheets to third-party payroll services
- Verifying specific time card entries for a performance or HR concern
- Exporting a summary to attach to expense or billing reports
📌 Tips
- Use List View before exporting for the most accurate layout preview.
- Include the Entered Via column if time was entered via form (for quick traceability).
- If the employee’s total pay isn’t showing, check their wage settings in their user profile.