File Versioning in Ontraccr
🕒 File Versioning in Ontraccr
Ontraccr automatically tracks file changes by saving new versions — whether you annotate a document or upload an updated file. This helps teams stay aligned and ensures that previous versions are always accessible.
🔁 What Triggers a New Version?
New versions are created in two ways:
1. Annotating a File
- When you open a file and make annotations (in either the Basic or Advanced Viewer), clicking Save creates a new version
- The annotated version is stored on top of the original, but you can still access earlier versions
2. Uploading a File with the Same Name
- If you upload a new file with the exact same name as an existing one, Ontraccr will detect the match
- The system automatically treats it as a new version of the existing file, not a separate document
🗂 Viewing File Versions
To see all versions of a file:
- Click the More icon (three vertical dots) next to the file
- Select Versions
- You’ll see a list of all saved versions, including:
- Timestamps
- Who created or uploaded the version
You can click any previous version to:
- View it
- Download it
💡 Tip: Only the most recent version is shown by default — especially on the mobile app.
📱 Mobile vs Web Behaviour
- Mobile App: Always displays the most recent version of a file
- Web App: Allows you to choose and view older versions if needed
🏗 Use Case: Construction Drawings
Versioning is especially helpful for workflows like construction drawings:
- Teams often revise drawings during a project’s lifecycle
- Instead of deleting or overwriting, you can upload updated plans using the same file name
- The system keeps all previous versions so nothing gets lost
📌 Example: If you upload “LightingPlan.pdf” multiple times, each update becomes a new version. The original file is preserved, and users can always go back and compare.
🧾 Summary
- Annotating or re-uploading files (with the same name) creates new versions automatically
- You can view, download, or revert to older versions from the Versions section
- Web users can access past versions; mobile users see only the latest
- Versioning helps ensure everyone is working from the latest documents — without losing history