Time Cards in the Mobile App: Review, Edit, and Approve Time
🕒 Time Cards in the Mobile App: Review, Edit, and Approve Time
🧭 Introduction
The Time Cards section in the Ontraccr mobile app lets users review their time, make corrections (if permitted), and — for supervisors — approve team time cards right from the field. This article covers everything from personal time management to supervisor tools.
📍 Where to Access Time Cards
You can reach the Time Cards section from:
- The Action Center (Time Cards widget)
- The bottom navigation bar (fourth icon from the left)
👤 Worker View: Review & Manage Your Own Time
When a regular user opens the Time Cards page, they see:
- A list of days with time entries
- Each entry grouped by project and cost code
- Options to view or edit (based on permission)
🔄 Navigate Between Days
- Tap the calendar icon to jump to a specific day
- Or use the up/down arrows to scroll day-by-day
✏️ Edit Your Time (If Permitted)
If your role allows time editing:
- Tap any entry to open it
- Tap the pencil icon (top-right)
- Change the job, cost code, time, or notes
- Tap Save
📝 You can also add new time, copy an existing entry, or delete an entry using the icons beside each record.
🧑🤝🧑 Supervisor View: Manage & Approve Team Time
If you are assigned as a Team Supervisor, a new tab appears in Time Cards:
📌 “Team Cards” will be shown at the top — only for users who are added as a supervisor to a team.
🔄 How to Set Up a Team (Web App Only)
To activate this feature:
- Go to Web App → Staff → Manage Teams
- Create a team and assign a Supervisor
- Add team members
The supervisor will now see time card submissions from team members on the mobile app.
✅ Approving Team Time
Under Team Cards, supervisors will see a list of users with pending submissions.
To approve:
- Tap a user (e.g. “J.T. Miller”)
- Review their time entries
- Make edits if needed
- Tap “Approve All”
Once approved:
- The red badge counter on the Time Cards icon will update
- The approved entries are locked and ready for payroll review
✏️ Edit or Add Time for Team Members
Supervisors can:
- Tap into any team member’s day
- Use the pencil icon to:
- Edit existing time
- Add new time entries
- Copy or delete entries
- Tap Done → Save
📌 Use this when someone forgets to clock in, or when submitting time on behalf of team members without devices.
🔍 Search and Filter
- Use the search bar to find team members by name
- Helps manage large crews quickly
❓ In-App Help UI
There’s a help icon (circle with a question mark) in the top-right of the Time Cards page.
Tap it to:
- See graphic tutorials on navigating the app
- Learn how to review and approve time
💡 These guides are embedded across the app, including the Clock page and more.
🔔 Badge Notifications
- A red badge icon shows how many time cards are pending approval
- Located on:
- The Time Cards widget in the Action Center
- The Time Cards icon in the nav bar
These numbers update in real time based on your pending approvals.
✅ Outcome
Using the Time Cards section, users can:
- View and edit their own time entries (if allowed)
- Supervisors can review and approve time for their teams
- Add or fix time entries in real time on the go
- Stay informed with badge counters and in-app help