---
title: "What Is the Field Schedule?"
url: "https://help.ontraccr.com/en/article/what-is-the-field-schedule"
language: "en"
last_updated: "2025-06-26T17:13:44.101Z"
---

# What Is the Field Schedule?

## **🛠️ Ontraccr Field Schedule: Real-Time Labor Scheduling That Works in the Real World**  
 

The **Field Schedule** is Ontraccr’s dedicated workspace for managing short-term, shift-based labor scheduling.

It’s purpose-built for the **day-to-day coordination** of field crews, service techs, and mobile teams—giving you a centralized place to assign work, attach critical job info, and keep everyone accountable.

This isn’t just a calendar. It’s a **dispatch and execution hub** designed around how real teams actually operate in the field.

* * *

## **🧭 What It’s For**

The Field Schedule is designed to help you:

-   Assign shifts to individual users or teams
-   Track who’s working where, when, and on what
-   Attach important shift details (project, cost code, documents, forms)
-   Send automated shift reminders (internally or to clients)
-   Maintain visibility and control across multiple teams or divisions

* * *

## **🧰 When to Use It**

Use the Field Schedule when:

-   You know the **exact day and time** a task needs to be completed
-   You want to assign the work to a **specific person or skillset**
-   You need workers to **clock in/out** for accurate time tracking
-   You want to ensure shift info and required forms are ready to go
-   You’re managing dispatch requests coming from **boards or forms**

* * *

## **🔄 How It Works**

-   Shifts can be created:
    -   **Manually** by dispatchers
    -   **Automatically via forms** (using a Dispatch workflow block)
    -   **From Gantt-planned work** using the Dispatch action
-   Unassigned shifts are held in a drag-and-drop queue for visual scheduling
-   Each shift can include:
    -   Assigned users or teams
    -   Project and cost code
    -   Expected worker types (e.g. electricians, first aid)
    -   Documents and assigned form templates
    -   Reminders (internal and external)
-   You can also schedule **Events**, which are non-clockable reminders tied to recurring processes or form completions

* * *

## **🧠 Why It Matters**

Labor is one of your most expensive and time-sensitive resources.

If it’s scheduled poorly—or not at all—your entire operation stalls.

The Field Schedule gives you a **reliable, visual system for controlling field labor**, reducing miscommunication, and ensuring teams have everything they need to execute.

It’s a system that connects planning to the tools your crews actually use—especially on mobile.

* * *

## **💡 Common Use Cases**

| Scenario | Why Field Schedule Helps |
| --- | --- |
| Service dispatch | Quickly assign technicians to jobs |
| Construction crew scheduling | Create daily or weekly shift blocks |
| Safety & compliance coordination | Schedule recurring forms or reminders |
| Shift-based labor visibility | Filter by team, label, or proximity |
| Mobile field operations | Ensure users can see shifts and clock in from mobile |

* * *

## **🔗 Related Tools**

-   **Forms** – Automate shift creation and trigger workflows
-   **Boards** – Allow teams to request work and dispatch it as a shift
-   **Labels & Permissions** – Control who sees what and organize shifts by skill, division, or priority
-   **User Schedule Tool** – View team availability before assigning
-   **Expected User Groups** – Plan shifts by role or skill before assigning exact users