---
title: "Vendor Certifications Report"
url: "https://help.ontraccr.com/en/article/vendor-certifications-report"
language: "en"
last_updated: "2025-06-26T18:05:58.339Z"
---

# Vendor Certifications Report

## **🤝 Vendor Certifications Report**  
 

The **Vendor Certifications Report** in Ontraccr allows you to track and manage all certifications held by your vendors or subcontractors. This is essential for ensuring legal and safety compliance when working with third-party companies on your job sites.

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## **📍 Accessing the Report**

1.  Go to the **Reports** section via the sidebar.
2.  Click **Reports** again to enter the standard reporting dashboard.
3.  Select **Vendor Certifications**.

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## **🧭 What This Report Displays**

Just like the User Certifications Report, this report organizes certifications into three categories:

1.  **Expired** – Certificates that are no longer valid.
2.  **Expiring Soon** – Certificates that expire within the next **90 days**.
3.  **Active** – Certificates with expiry dates beyond 90 days.

Each row contains:

-   **Vendor Name**
-   **Certification Name**
-   **Acquired Date**
-   **Expiry Date**
-   **Issuer**
-   **Attached Files**
-   **Edit Option**

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## **🧰 Key Use Cases**

-   **General contractors** who are legally responsible for subcontractors' compliance
-   **Project coordinators** verifying that vendors are up to date before site access
-   **Risk management** teams during audits or insurance checks

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## **🖊️ Editing Vendor Certifications**

Click the **Edit icon** beside any certification to:

-   Update the **Certification Type**
-   Modify **Acquired Date** or **Expiry Date**
-   Change the **Issuer**
-   Upload a new file using the **Files** button
-   View or replace previous files

Changes are applied instantly, and updated records are reflected in the report view.

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## **📬 Automated Reminder System**

Ontraccr sends automatic reminder emails to:

-   **The admin**
-   **The vendor’s contact (certificate holder)**

**When?**

-   **Expiring Soon**: 90-day warning
-   **Expired**: Immediate alert

This system ensures stakeholders are notified in time to renew certifications before issues arise.

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## **📁 Exporting & Viewing Options**

-   **Full Screen Mode** for improved navigation
-   Export options:
    -   **PDF**
    -   **Excel**

Use exports to share compliance records with general contractors, insurers, or government agencies.

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## **🔍 Search Functionality**

Search by:

-   **Vendor Name**
-   **Certification Issuer**

This enables fast filtering when verifying certificates for specific subcontractors or trade partners.

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## **🔒 Compliance Benefit**

Keeping vendor certifications up to date ensures you remain compliant with workplace safety laws and reduces liability in case of worksite incidents. This report provides a single place to manage that risk.