---
title: "Using Standard and Custom Fields in Form-Based Search"
url: "https://help.ontraccr.com/en/article/using-standard-and-custom-fields-in-form-based-search"
language: "en"
last_updated: "2025-08-12T20:56:21.862Z"
---

# Using Standard and Custom Fields in Form-Based Search

## **Using Standard and Custom Fields in Form-Based Search**  
 

### 📌 **Summary**

When building a form-based Advanced Search in Ontraccr, you can filter using two types of fields: **Standard Fields** (always available) and **Custom Fields** (based on the selected form template). This article lists both and explains how to use them in search queries.

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### **🧱 Standard Fields**

These fields are available across **all form templates**, regardless of what the form contains. They allow you to filter submissions by metadata tied to the form submission process itself.

### **🧾 List of Standard Fields:**

-   **Status** – Current status of the form (e.g. draft, submitted, approved)
-   **Form Number** – Unique identifier for each submission
-   **Created At** – Date the form was originally submitted
-   **Last Updated** – Date of the last edit
-   **Customer** – Customer selected or associated with the form
-   **Project** – Linked project (if applicable)
-   **Card** – Associated card (if linked from a board)
-   **Equipment** – Linked equipment record
-   **Vendor** – Vendor associated with this form (if applicable)
-   **Cost Code** – If the form links to a specific cost code
-   **Assigned To (User)** – Person the form is currently assigned to
-   **Submitted By (User)** – Person who originally submitted the form

🧠 These are useful when filtering for reporting or compliance needs, such as:

-   All forms submitted by a specific user in Q1
-   Forms linked to a certain project or customer
-   Forms last updated within the past 7 days

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### **🎯 Custom Fields**

Custom fields come directly from the selected **form template**. These are defined by your team when building or configuring the form and reflect the actual **data collected** in the form.

### **🔍 How They Work:**

-   When you select a form template in the query setup, Ontraccr automatically loads all supported fields from that form.
-   You can then add conditions using these fields the same way you would with standard ones.

### **Example:**

If your FLHA form contains:

-   A **Yes/No** field called “Was anyone injured during this task?”

You can filter:

-   Field: *Was anyone injured during this task?*
-   Operator: *Equals*
-   Value: *Yes*

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### **🧯 Important Notes**

-   Only fields **supported by Advanced Search** will appear in the condition dropdown.
-   If a field does not appear, it may be due to a limitation with that field type