---
title: "User Certifications Report"
url: "https://help.ontraccr.com/en/article/user-certifications-report"
language: "en"
last_updated: "2025-06-26T18:05:07.409Z"
---

# User Certifications Report

## **🧾 User Certifications Report**  
 

The **User Certifications Report** in Ontraccr helps you track, manage, and update all certifications assigned to employees across your organization. This report is designed for **HR teams, safety coordinators**, or any administrator responsible for maintaining workforce compliance and credentialing.

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## **📍 Accessing the Report**

1.  Navigate to the **Reports** section from the sidebar.
2.  Click **Reports** again to enter the standard reports hub.
3.  Select **User Certifications**.

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## **🧭 What This Report Displays**

The report is organized into **three sections**:

1.  **Expired** – Certifications that are past their expiry date.
2.  **Expiring Soon** – Certifications expiring within the next **90 days**.
3.  **Active** – Certifications that are currently valid and not expiring soon.

Each section displays:

-   **Employee Name**
-   **Certification Name**
-   **Issuer**
-   **Acquired Date**
-   **Expiry Date**
-   **Associated Files**
-   **Edit Options**

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## **🔍 Search Capabilities**

You can search by:

-   **Employee name** – To view all certifications tied to a specific user
-   **Issuer name** – To see all certifications issued by a specific authority (e.g., “ABC Forklift Training”)

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## **🛠️ Editing Certifications Inline**

Each certification row has an **Edit icon** (right side). Clicking it allows you to:

-   Update the **Acquired Date**
-   Set a new **Expiry Date**
-   Upload a new file using the **Files** section
-   View or download the **previous certification file**
-   Remove outdated documents

After submitting the updated certification:

-   The status automatically updates (e.g., from **Expired** to **Active**)
-   No need to create a new certificate entry

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## **🧠 Use Case Scenarios**

-   **Pre-audit review**: Export or update any certifications nearing expiration.
-   **Onboarding/offboarding**: Quickly verify what certificates an employee has or needs.
-   **Safety compliance**: Track agency-issued certifications (e.g., hearing tests, WHMIS, forklift).

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## **📬 Reminder System**

Ontraccr automatically sends reminder emails:

-   **Expiring Soon (within 90 days)**: Sent to both the user and admins.
-   **Expired**: Follow-up email alerts both parties again.

These notifications help prevent lapses in critical certifications.

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## **📁 Exporting & Full Screen**

-   Use **Full Screen** to expand your view.
-   Export options:
    -   **PDF**
    -   **Excel**

You can use these formats to share certification logs with third parties or for internal records.

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## **📌 Summary**

This report is your **centralized control panel** for certification management. It removes the need to open individual user profiles and provides quick access to search, update, and export relevant credential data company-wide.