---
title: "Update 4.0.3"
url: "https://help.ontraccr.com/en/article/update-403"
language: "en"
last_updated: "2025-11-21T19:56:23.301Z"
---

# Update 4.0.3

## **🚀 Update 4.0.3 – Release Notes**

We’re excited to announce version **4.0.3** of the Ontraccr web and mobile apps!

This release introduces a new wave of productivity upgrades across Time Tracking, Forms, Scheduling, Boards, Budgeting, and more — including three major feature launches and dozens of workflow enhancements for crews, supervisors, and administrators.

Below is the complete list of enhancements, improvements, and fixes.

* * *

## **🧭 New Features & Enhancements — Web App**  
 

### **Time Entry Table – New Team-Based Time Entry Toggle**

A major upgrade to timesheet workflows inside forms: you can now create **team-based time entries** directly within the Time Entry Table.

This new toggle allows foremen and supervisors to quickly create **multiple identical time entries for a group of users at once**, dramatically reducing data entry time.

#### **What’s New**

-   New **Team-Based Time Entries** toggle in the Time Entry Table settings
-   When enabled:
    -   “Add From Team” now opens the **Create Time Entry** slider with a **Users** multi-select field
    -   Team members pre-load into the slider automatically
    -   You can add/remove users freely before submitting
    -   Submitting creates identical entries for all selected users
-   Works seamlessly with:
    -   **Auto-break**
    -   **Conflict detection**
    -   **Workflow Create Time Entry steps**
    -   **Time Tracking Grid integrations**
-   When disabled, the table behaves exactly as before.

**Here’s how you can enable the Team-Based Time Entries toggle inside your Time Entry Table…**

![](https://cdn-assets.productfruits.com/571bcba4-6c8d-4d5a-9706-47bf3bc053f9)

**Team-Based Time Entry in Action...**  
**![](https://cdn-assets.productfruits.com/5bebe1bd-4005-4515-bd46-84e0abe815ee)**

* * *

### **Next Phase of the Web App’s Redesign**

The next phase of the Ontraccr Web App redesign is here — bringing a sleek, modernized list-view experience to all major management pages.

This upgrade introduces a **cleaner, more consistent layout**, improved readability, faster scanning, and a unified UI across Projects, Customers, Vendors, Buckets, Cost Codes, My Tasks, and more.

#### **What’s New**

-   Updated list view design for:
    -   Projects
    -   Customers
    -   Vendors
    -   Buckets
    -   Project Groups
    -   Address Book
    -   Cost Codes (global & project-specific)
    -   My Tasks

This redesign sets the foundation for **future phases** of the Web App modernization. Stay tuned — more UI enhancements are coming soon.

#### **The all-new Equipment Page...**

*![](https://cdn-assets.productfruits.com/2f338faf-4077-42e0-82dd-4b0575364ad0)*

A completely refreshed look for managing your equipment fleet — with improved readability, cleaner layout spacing, and a streamlined list-view experience optimized for both laptops and wide-screen displays.

#### **The All-New Projects Page..**

![](https://cdn-assets.productfruits.com/45b7a123-5ef4-473a-8cfe-65367bbee6e1)

Your Projects hub gets a modern upgrade with a simplified structure, clearer data hierarchy, and enhanced list interactions that make navigating job details more effortless than ever.

#### **This is just the beginning…**

This redesign is part of a multi-phase rollout that will continue bringing a fresh, modern look across the entire Ontraccr Web App.  
**Log in today to explore the new experience — and stay tuned for even more UI enhancements in the coming releases.**

* * *

### **Mark Form Notifications as Read or Unread**

Forms in the **Assigned** and **Approve** tabs now include a familiar “read/unread” control — just like an email inbox.

This allows team members to focus on **only the forms that are new or require action**, reducing noise in high-volume workflows.

#### **What’s New**

-   New **Read / Unread** toggle on every form in Assigned & Approve
-   Unread forms show an **envelope icon** and count toward the red badge
-   Marking as “read” converts the icon to a **checkmark** and removes it from badge totals

![](https://cdn-assets.productfruits.com/0ae69656-a4bf-45b9-8f2d-72cd0c161fb6)

* * *

## **⚙️ Web App Improvements & Fixes**

-   **Inconsistent Thumbnail Loading in Attachments Tab:** Resolved an issue where attachment previews intermittently failed to load for Projects, Cards, and Forms. Thumbnail loading is now consistent across all attachment types and pages.
-   **“Add to Shortlist” Icon Not Working in Advanced Search:** Fixed a bug where the Add to Shortlist button did nothing until navigating away. The shortlist modal now opens correctly from both row actions and the card slider in Advanced Search
-   **Create User Workflow Step – Map to User Custom Fields:** You can now map form fields into **User Profile custom fields** when creating new users via workflows.
-   **Auto Assign Forms to Newly Created Users (Role-Based):** A major improvement to onboarding automation. When a user is created by a workflow step, forms can now be automatically assigned to that user based on role, including support for the new **“Assigned User → Newly Created User”** workflow target.
-   **Create Project Workflow Step – Map to Project Custom Fields:** The Create Project step now supports mapping into **Project Profile custom fields**, including all major field types.
-   **Form Assignment – New “Assigned to Others” Tab:** Managers can now manually assign forms to users, track completion, filter results, hide old assignments, and distinguish between **Assigned to Me** and **Assigned to Others**.
-   **Add “Add to Shortlist” Button & Indicator in Approve Screen Card Slider:** Cards opened from the Forms → Approve screen now display:
    -   Add to Shortlist button
    -   Shortlist status indicator (blue icon when card is in a shortlist)
-   **Deletion Confirmation Added to Major Table Types:** Deleting a row from Material, Labour, Custom, Shifts, Change Orders, Equipment, or Time Entries now prompts a confirmation modal to prevent accidental deletion.
-   **Support Future-Dated Timecards in External Forms:** New “Allow future dates” checkbox in Create Time Entries step allows external forms to generate timecards for planned absences.
-   **Support Date Range Fields for External-Form Timecard Creation:** Time entries can now be created for **every day in a selected date range**, matching Time Cards page behavior.
-   **“Lock Time Entry to Form Author” Now Always Locks to Actual Submitter:** Admin edits in approval workflows no longer overwrite the original time entry author.
-   **Allow Commas in Custom “Choose One or More” Field Options:** Commas are now treated as text — not as entry separators.
-   **Visual Indicator for Shortlisted Cards (Board View):** Cards now display a **blue shortlist icon** when they belong to any of the user’s shortlists
-   **Enable Global Cost Codes for Projects — Now Supported Whilst Managing Shifts:** If “Enable Global Costcodes for Projects” is ON, global codes are now selectable when creating/editing shifts on the Schedule page, with full phase-aware filtering.
-   **Per-User “Job Complete” Toggle on Work Orders:** Each assigned user on a board card now has an individual completion toggle. Status persists even after unassignment and appears in high-level card views.
-   **Add Card Column with Hyperlinks in Time Cards:** Time card pages now include a **Card** column with links to open related board cards directly.
-   **Add “Card Status” as a Display Field in Shortlists:** Shortlists can now show each card’s current status (Active, Job Complete, Parts on Order, etc.) with real-time updates.
-   **Time Entry Table – Group Entries by User:** New optional grouping mode nests time entries under each user with aggregated totals.
-   **Time Entry Table – Copy User’s Entries on Web:** Copy functionality added to Web, supporting:
    -   Copying individual entries
    -   Copying all entries under a grouped user header
    -   Conflict checking
    -   Auto-break recalculation
-   **Equipment Threshold Update – Yellow “Near Threshold” Warning:** Equipment now shows a yellow warning when within 50 hours/miles of threshold. Includes expanded filtering for Near/Over/Under and full support for mileage.
-   **Email Workflow Step – Equipment Variables from Tables:** Email steps now expose variables for equipment ID, name, hours, and mileage when using single-entry equipment tables.
-   **Analytics – Preserve Fixed Dates in Reports:** Custom date ranges now remain fixed, while preset-based reports continue to roll.
-   **Team Cards Export – Date Column + Improved PDF Summary:** Added Date column to all Team Cards exports and added a summary header for user-level PDF exports. PTO columns now only appear when non-zero.
-   **Auto-Resize Long Numbers in PDF Reports:** Large currency values now auto-shrink to stay on one line in Subcontract, Base Contract, Custom Sections, and summary totals.
-   **Budget Page – Sub-Contract Values Now Included in Total Estimated Costs:** Now Added the Following:
    -   “Total Sub-Contract Amount” header (auto-sum, editable when Build Estimate is off)
    -   Sub-contract totals included in Total Estimated Amount
    -   Updated formulas for Estimated Profit
    -   New WIP Summary Report column: **Sub-Contract Total Value**

* * *

## **📱 New Features & Enhancements — Mobile App**  
 

### **Team-Based Group Clock Actions**

Supervisors can now clock in/out entire teams at once:

-   Multi-select users or “Select All”
-   Clock In, Clock Out, Start Break, End Break, Switch
-   Fully real-time updates
-   Eligibility-based user lists
-   Auto-break, OT, and rounding applied for each user
-   No signatures required
-   Geofencing applies only to the supervisor

**Here’s how group clocking works on mobile…**

Navigate over to the "Team" page → Select Action (Clock In, Clock Out, Take Break, End Break, Switch) → Select each user individually, or tap "Select All" → Complete remaining actions

![](https://cdn-assets.productfruits.com/227b533e-d0b5-40c6-af6d-b0695defaf8a)

* * *

## **⚙️ Mobile App Improvements & Fixes**

-   **Time Entry Table – Team-Based Time Entries:** Mobile now supports the resulting time entry behavior created from Web forms.
-   **Labour Table – New User Column Support:** Labour tables now include a User dropdown with accurate preloading from timecards.
-   **Date Range Support for External-Form Timecard Creation:** Matches new Web support for multi-day absence workflows.
-   **Deletion Confirmation for Table Fields:** All table row deletions now prompt confirmation.
-   **Per-User Work Completion Toggle in Cards:** Mobile users can toggle only their own completion status.

* * *

## **✅ Update 4.0.3 Summary**

Update **4.0.3** delivers powerful new productivity features across Time Tracking, Workflow Automation, Boards, Scheduling, Reporting, and Budgeting — including team-based time entry creation, per-user job completion tracking, a redesigned list-view experience, faster form management, and richer automation tools.

These enhancements make Ontraccr faster, more intuitive, and more connected across web and mobile than ever before.