---
title: "Tracking Work Orders, Change Orders, and Other Forms on Projects in Ontraccr"
url: "https://help.ontraccr.com/en/article/tracking-work-orders-change-orders-and-other-forms-on-projects-in-ontraccr"
language: "en"
last_updated: "2025-06-06T23:22:16.300Z"
---

# Tracking Work Orders, Change Orders, and Other Forms on Projects in Ontraccr

## 🛠️ **Tracking Work Orders, Change Orders, and Other Forms on Projects in Ontraccr Overview**  
 

Forms are the backbone of **real-world documentation** inside a project.

Ontraccr automatically organizes **Work Orders**, **Change Orders**, and **Other Forms** into their own easy-to-navigate tabs — helping you stay on top of project paperwork effortlessly.

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## 🎯 **Why Track Forms at the Project Level?**

-   Quickly find **Work Orders**, **Change Orders**, and **all project-related forms**.
-   View the **current status** of submitted documents.
-   Keep a **full audit trail** of field activities, approvals, and changes.
-   Export records when needed for clients or internal teams.

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## 📋 **Work Orders Tab**

Inside the **Work Orders** tab:

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### 📄 **What You See**

-   A **list of all submitted Work Order forms** tied to this project.
-   Key fields like:
    -   Work Order Number
    -   Created By
    -   Status (e.g., Draft, Submitted, Approved)

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### 🛠️ **Actions Available**

-   **Filter and sort** Work Orders by status, number, user, or date.
-   **Open** any Work Order to view details.
-   **Copy a Work Order** to create a new one quickly (Copy Form option).
-   **Cancel a Work Order** if needed (depending on status and permissions).

✅ Ideal for **tracking daily work requests**, **scope changes**, and **subtrade assignments**!

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## 🔄 **Change Orders Tab**

Inside the **Changes** tab:

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### 📄 **What You See**

-   All **Change Order forms** related to the project.

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### 🛠️ **Actions Available**

-   Same actions as Work Orders:
    -   **Filter**, **Sort**, **View**, **Copy**, **Cancel**.
-   **Export the list** as a CSV file.

🧠 **Note**: Exporting creates a CSV showing **basic form info** — not full PDF documents of the forms.

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## 🗂️ **Other Forms Tab**

Inside the **Other Forms** tab:

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### 📄 **What You See**

-   **All other forms** linked to this project that don't fit into Work Orders or Change Orders.
    -   Examples: Safety Reports, Quality Control Checklists, Daily Site Logs.

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### 🛠️ **Actions Available**

-   Same powerful options:
    -   **Filter by Form Type** (Safety, Daily Logs, Inspections, etc.)
    -   **Search** by keywords or user
    -   **View**, **Copy**, or **Cancel** forms.

✅ This tab serves as your **full document control center**!

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## 🧠 **Tips & Edge Cases**

**Form Types Must Be Set Correctly**:

Forms show up in the right tabs based on the type you assigned during form design.

**Use Filters Smartly**:

Combine filters (like “Status: Pending Approval” + “Form Type: Work Order”) to zoom in fast.

**Copying Saves Time**:

Re-use previous forms by copying and tweaking details — no need to rebuild from scratch.

**Audit Trail Ready**:

Every form shows who submitted, updated, or approved it — great for legal and compliance tracking.

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## **✅ Example Scenario**

You’re managing a hotel renovation:

-   Submit daily **Work Orders** for extra painting tasks.
-   Log **Change Orders** for scope increases (e.g., lobby redesign).
-   Fill out **Other Forms** for daily safety inspections.

Everything is organized under the right tabs, with no risk of lost paperwork.

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## 🚀 **Summary**

Ontraccr’s form tracking keeps **work orders, changes, and site documentation structured**, **searchable**, and **audit-friendly** — giving your projects a strong documentation backbone.