---
title: "Time Entry Method: Manual Time Entry"
url: "https://help.ontraccr.com/en/article/time-entry-method-manual-time-entry"
language: "en"
last_updated: "2025-05-26T23:23:57.904Z"
---

# Time Entry Method: Manual Time Entry

## ✍️ **Time Entry Method: Manual Time Entry**

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### ✅ **What This Covers**

This article explains how to use the **Manual Entry** method in Ontraccr, which allows users to log time **after the fact**. It's perfect for correcting missed punches or entering time for others.

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### 🧭 **Where Users Access It**

-   **Web App**: From the dashboard or clock page (click **Manual Entry**)
-   **Mobile App**: Tap the **Manual Entry** button on the home screen
-   **Team Entry**: Foremen and admins can log time for multiple users at once

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### 🧩 **Required Settings**

| Setting | Effect |
| --- | --- |
| ✅ **Enable Manual Entry** (Clock Settings) | Allows access to this feature |
| 🛠 **Role Permissions** | Controls who can use it and for whom |
| ⏱ **Enable Hour-Based Entry** (optional) | Adds a toggle to switch between hours vs. start/end time |

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### 🧭 **How It Works**

1.  Click **Manual Entry**
2.  Choose the **date** and **time format**:
    -   Start Time & End Time
    -   OR Total Hours (if enabled)
3.  Optional: Add a **break**
4.  Select:
    -   Division (auto-filled if only one)
    -   Project (required if enforced)
    -   Phase (if project uses them)
    -   Cost Code (required if enforced)
5.  Select **user(s)** — can log time for multiple people at once
6.  Add notes (optional)
7.  Complete **custom fields** (if any are required for the division)
8.  Hit **Save**, then confirm

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### 🔗 **Features That Tie In**

| Feature | Description |
| --- | --- |
| ⏱ Hour-Based Toggle | Lets users enter just a total (e.g., 7.5 hrs) |
| 📋 Custom Fields | Appears if set for that user’s division |
| 🔁 Manual Entry Rounding | Applies separate rounding logic (if configured) |
| 🔐 Lock Pay Period | Prevents non-admins from logging to previous periods |
| ✅ OT Prompt | Asks users if time should count as OT if thresholds exceeded |

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### 🧪 **Best Use Cases**

-   Office staff or supervisors logging time for others
-   Workers who forget to clock in/out
-   Tracking **field team hours in bulk**
-   Time entry after service call forms or paper reports

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### 💡 **Tips & Edge Cases**

-   ✅ Cost codes are selectable from **global** list if global cost codes are enabled
-   📲 Mobile manual entry screen is identical, with touch-friendly design
-   🧾 Breaks can be added manually, or auto-break logic may still apply (by role)