---
title: "Team Assignments in User Profiles"
url: "https://help.ontraccr.com/en/article/team-assignments-in-user-profiles"
language: "en"
last_updated: "2025-06-08T16:48:45.890Z"
---

# Team Assignments in User Profiles

## 👥 **Team Assignments in User Profiles**  
 

In Ontraccr, users can be assigned to one or more teams directly from their user profiles. Team assignments are critical for enabling **team-based time tracking**, **supervisor visibility**, and **time card approvals** on both mobile and web. This article explains how to assign users to teams and how those assignments impact other features in the platform.

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## 📌 **What Are Teams?**

A **Team** is a collection of users who typically work together under one or more supervisors. Teams are used to:

-   Group users for **collective time management**
-   Enable **supervisors to view and manage time cards** via the **Team Cards** page
-   Support **time card approvals** through a tiered system

📘 For more, see the separate article: Creating and Managing Teams

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## 🛠️ **How to Assign Users to Teams**

Team assignments happen when creating or editing a user profile.

### Steps:

1.  Go to **Staff > Manage Users**.
2.  Click **Add** (to create a new user) or **Edit** (to modify an existing one).
3.  Scroll to the **Teams** field.
4.  Select one or more teams from the dropdown list.

✅ Note: A user can belong to multiple teams — there is no one-to-one restriction.

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## 🔄 **What Happens After Assignment?**

Once assigned, the following changes take effect:

| Area | Behavior |
| --- | --- |
| **Mobile App – Time Cards** | If the user is a supervisor of the team, they’ll see a new **Team Cards tab**, where they can manage time for all team members. |
| **Time Card Approval Workflow** | If project-based approval is not used, time cards will be routed to the **assigned team’s supervisors** for approval — if the **Enable Supervisor Approvals** setting is turned on. |
| **Manage Teams Page** | The user will be visible in the team’s roster. Supervisors can track activity and status from there. |

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## ⚙️ **Related Settings That Impact Teams**

### Enable Assigned Supervisor Approvals

-   Found in **Settings > Time Tracking > Time Cards**.
-   When enabled, and if no project approver is assigned, **team supervisors** become responsible for approving time cards.

🔗 Dependency Note: Only users with the proper permissions (typically Supervisors or above) can be selected as team supervisors.

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## 🧠 **Use Case Example**

Let’s say you have a field crew that always works together. You:

-   Create a team called “Downtown Crew”
-   Assign 2 supervisors to the team
-   Assign 5 workers to the team
-   Enable Supervisor Approvals in settings

Now, those 2 supervisors will automatically see and manage the time cards for the 5 workers via the **Team Cards tab** in the mobile app — even if the workers can’t manage their own time.

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## 📌 **Summary**

Assigning users to teams enables better **collaboration**, **visibility**, and **workflow control** for supervisors. It’s especially important in setups where time card approvals are handled outside of project-level assignment.

Team assignments are quick to set up and highly impactful across Ontraccr’s time tracking system.