---
title: "Task Reminders & Recurring Tasks in Ontraccr Boards"
url: "https://help.ontraccr.com/en/article/task-reminders-recurring-tasks-in-ontraccr-boards"
language: "en"
last_updated: "2025-05-27T10:26:18.605Z"
---

# Task Reminders & Recurring Tasks in Ontraccr Boards

## **⏰ Task Reminders & Recurring Tasks in Ontraccr Boards**  
 

### **Overview**

Ontraccr allows you to add **reminder emails** and set up **recurring tasks** when configuring automated or manual tasks. These features help teams stay proactive, meet deadlines, and maintain consistency in repeatable workflows.

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## **🎯 Why Use These Features?**

Use **reminders** to:

-   Alert users ahead of due dates
-   Ensure nothing is forgotten
-   Send heads-up emails to stakeholders, not just assignees

Use **recurrence** to:

-   Create **repeat tasks** on a daily, weekly, or annual schedule
-   Track recurring inspections, renewals, or follow-ups
-   Automate predictable, scheduled work

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## **🧩 Where to Configure Reminders & Recurrence**

When creating a task (manually or through a **“Create Task on Status Change”** workflow):

1.  Scroll down to the **Reminder Emails** section.
2.  Add one or more users to receive reminders.
3.  Configure the **Reminders panel**:
    -   Choose how many **days or weeks before the due date** each reminder should be sent
    -   Add **multiple reminders** if needed (e.g., 7 days and 2 days before)

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### 🔁 Recurrence Options

Scroll to the **Repeat Settings** section of the task:

| Option | Description |
| --- | --- |
| **None** | Default — task happens once |
| **Daily** | Repeat every day |
| **Weekly** | Repeat every week |
| **Annually** | Repeat once a year on the same date (e.g., annual inspection) |

> Note: Most teams use annual recurrence for safety checks, equipment certifications, or performance reviews.

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## **✅ Example Use Cases**

| Use Case | Feature Used | Setup Example |
| --- | --- | --- |
| Permit submission task | Reminder | Send to PM & coordinator 2 days before due date |
| Equipment inspection | Recurrence + Reminder | Repeat annually, reminder 1 week before |
| Employee review | Recurrence | Repeat annually for HR onboarding |
| Client follow-up | Reminder only | Notify sales 3 days before task is due |

* * *

## **🧠 Tips & Edge Cases**

-   Reminders are **not limited to the task assignee** — you can include any internal stakeholder
-   Recurring tasks **do not automatically chain** — each recurrence is its own item
-   Reminder frequency is based on the **task due date**, not the creation date
-   Combine reminders + auto-assignment for **hands-free recurring workflows**