---
title: "Tablet-Based Clock-In Using 4-Digit PINs in Ontraccr"
url: "https://help.ontraccr.com/en/article/tablet-based-clock-in-using-4-digit-pins-in-ontraccr"
language: "en"
last_updated: "2025-06-08T17:28:25.880Z"
---

# Tablet-Based Clock-In Using 4-Digit PINs in Ontraccr

## **🔢 Tablet-Based Clock-In Using 4-Digit PINs in Ontraccr**  
 

Ontraccr supports **tablet-based clock-in/out** using secure, personalized **4-digit PINs**. This workflow is ideal for job sites with a shared tablet or kiosk — where users clock in and out without needing to log into a personal device. This article explains how the PIN system works, who needs one, and how to set it up.

* * *

## **📱 What Is the Tablet Clock-In Workflow?**

Ontraccr's tablet mode enables users to:

1.  Walk up to a shared tablet (e.g., at a job trailer or office)
2.  Enter their **4-digit PIN**
3.  Select the **project and cost code**
4.  Clock in or out

This avoids the need for users to log in with usernames and passwords.

📌 Tablet clock-in is only available via the Ontraccr mobile/tablet app, not on the web.

* * *

## **🔐 Who Needs a 4-Digit PIN?**

Any user who will be clocking in or out **via a shared tablet** must have a PIN configured in their profile.

-   The PIN is unique to each user
-   It is not auto-generated — it must be manually entered by an admin

* * *

## **🛠️ How to Assign a PIN to a User**

1.  Go to **Staff > Manage Users**.
2.  Click **Edit** on the user’s profile.
3.  Scroll to the **4-Digit PIN** field.
4.  Enter a secure PIN (e.g., 3842).
5.  Click **Submit** to save the user profile.

* * *

## **📥 What Happens During Clock-In**

On the tablet app:

1.  The user taps **Clock In**.
2.  They enter their **4-digit PIN**.
3.  The system identifies them and presents:
    -   Available **projects**
    -   Associated **cost codes**
4.  The user selects the appropriate project/cost code and confirms the clock-in.

🔄 The same process is followed for clocking out.

* * *

## **🚫 What If the PIN Is Missing or Incorrect?**

-   If a user **doesn’t have a PIN** assigned:
    -   They **cannot use the tablet** to clock in/out.
    -   Their name will not be recognized by the PIN interface.
-   If they enter an **incorrect PIN**, the system will display an error and deny access.

* * *

## **🔐 Security Tips**

| Best Practice | Reason |
| --- | --- |
| Avoid PINs like `0000`, `1234` | Easy to guess, security risk |
| Share PINs securely | Do not send via public channels |
| Change PINs when staff turnover occurs | Prevent unauthorized clock-ins |

* * *

## **🧠 Use Case Example**

At a commercial job site, workers arrive and:

-   Walk up to a tablet mounted near the entrance
-   Enter their PIN and clock in
-   Supervisors can later view or edit these entries from the admin portal

This ensures easy tracking without personal device dependency.

* * *

## 📌 **Summary**

Tablet-based clock-ins using 4-digit PINs offer a quick, secure, and device-independent way for users to log time on-site. By assigning PINs in user profiles, companies can manage shared environments efficiently while keeping time data accurate and auditable.