---
title: "Status Update Block: Customize and Track Form Status Through Workflow Steps"
url: "https://help.ontraccr.com/en/article/status-update-block-customize-and-track-form-status-through-workflow-steps"
language: "en"
last_updated: "2025-05-26T22:00:19.107Z"
---

# Status Update Block: Customize and Track Form Status Through Workflow Steps

## 📄 Status Update Block: Customize and Track Form Status Through Workflow Steps  
 

The **Status Update Block** lets you set or update the **status** of a form during its workflow. This helps you visually track progress, organize submissions, filter reports, and communicate next steps to teams—all with simple, customizable labels.

* * *

## 🔖 What Is the Status Update Block?

This workflow block sets a **custom status label** for a form at a specific point in its workflow.

-   Statuses appear in:
    -   Form logs (web and mobile)
    -   Filtering menus
    -   Dashboards and exports
-   You can update a form’s status multiple times throughout its lifecycle
-   Great for building structured approval or revision flows

* * *

## 🛠 How to Configure It

1.  In **Step 3: Workflow**, drag the **Status Update Block** into your canvas
2.  Connect it to any step (e.g., after Submit, Approve, Reject, Edit)
3.  Click the block and choose:

| Option | Description |
| --- | --- |
| **Select Status** | Text that will be displayed as the new form status (e.g., “Pending PM Approval”, “Returned for Revision”, “Archived”) |
| **New Status** | Add a custom status type |

> ✅ Works even for forms submitted via Trigger Block or external links

* * *

## 🔄 Status Use Cases

| Use Case | Status Set |
| --- | --- |
| After initial submission | “Awaiting Review” |
| After PM approval | “Approved” (green) |
| After rejection | “Needs Revision” (red) |
| Final archiving step | “Closed” or “Filed” |
| Mid-process status | “Under Review”, “Pending Client Response”, “Draft Complete” |

* * *

## 🔍 Where Statuses Show Up

-   📋 **Form List Views** (filterable by status)
-   📱 **Mobile App Tabs**
-   📊 **Reports and exports**
-   🧠 Workflow timelines (shows when status changed and by what block)

* * *

## 💡 Best Practices

-   🧱 Use status changes **as checkpoints**—place them after key workflow milestones
-   🔁 You can use **multiple Status Update Blocks** throughout one form’s workflow
-   📥 Combine with **Notify In App** or **Send Email** blocks to alert teams of status changes

* * *

## 🧠 Advanced Use Ideas

-   🔁 Loop a form between “In Progress” ↔ “Needs Revision”
-   📁 Use “Archived” status for forms stored via PDF Export Block