---
title: "Static Fields: Add Instructions, Diagrams, or Reference Files to Any Form"
url: "https://help.ontraccr.com/en/article/static-fields-add-instructions-diagrams-or-reference-files-to-any-form"
language: "en"
last_updated: "2025-05-26T21:43:26.095Z"
---

# Static Fields: Add Instructions, Diagrams, or Reference Files to Any Form

## 📄 Static Fields: Add Instructions, Diagrams, or Reference Files to Any Form  
 

**Static Fields** let you include **non-editable content** in your forms—like instructions, embedded attachments, safety notices, company branding, or diagrams. These fields help guide users through the form or provide essential reference material without requiring input.

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## 📌 What Are Static Fields?

Static fields are content-only blocks that display information. There are two types:

### 1\. **Static Text**

Displays read-only formatted text (headers, bullet lists, inline images, links).

### 2\. **Static Attachment**

Allows you to upload a file (PDF, image, diagram, etc.) that is displayed or downloadable directly in the form.

* * *

## 🛠 How to Add a Static Field

1.  In **Step 2: Fields**, click **➕ Add Field**
2.  Choose either:
    -   **Static Text**
    -   **Static Attachment**

Then configure the content.

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## 🟦 Static Text Configuration

| Option | Description |
| --- | --- |
| **Text Editor** | Add headers, links, instructions, etc. |
| **Optional Preview Panel** | See how the static content will look |
| **Show Conditionally** | Allows this field to be shown based off another value |
| **Hyperlink?** | Select “Is Hyperlink” checkbox for the text to be rendered as a clickable link in the form and PDF |

### 🧠 Use Cases:

-   Section instructions (“Fill out this section only if...”)
-   Pre-work safety reminders
-   Embedded links to policies or reference docs
-   Form branding or headers

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## 📎 Static Attachment Configuration

| Option | Description |
| --- | --- |
| **Upload File** | PDF, image, DOCX, etc. |
| **Show Conditionally** | Allows this field to be shown based off another value |

### 🧠 Use Cases:

-   Upload safety manuals
-   Embed drawings or blueprints
-   Attach customer contracts
-   Provide inspection criteria or standards

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## 🎯 When to Use Static Fields

| Goal | Use Static Field When… |
| --- | --- |
| Explain a section of the form | Use Static Text |
| Provide links to policies or videos | Use Static Text with hyperlinks |
| Attach company policies or templates | Use Static Attachment |
| Include visual diagrams or instructions | Use Static Text with embedded image or Static Attachment (PDF/image) |

* * *

## 🔒 Tips & Best Practices

-   🔗 Use hyperlinks in Static Text fields for document management system integration (e.g. Google Drive, Dropbox)
-   📁 Store your most used Static Attachments in a dedicated folder so you can reuse them easily