---
title: "Staff Timesheets Report"
url: "https://help.ontraccr.com/en/article/staff-timesheets-report"
language: "en"
last_updated: "2025-06-26T17:57:46.538Z"
---

# Staff Timesheets Report

## **📊 Staff Timesheets Report**  
 

The **Staff Timesheets Report** provides a detailed, day-by-day breakdown of employee work hours by project and cost code. Unlike the Employee Payroll Report, which offers a summarized view for payroll processing, this report is ideal for **timesheet verification**, **daily performance tracking**, and **project-level time auditing**.

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## **📍 Accessing the Report**

1.  From the left sidebar, click **Reports**.
2.  Select **Reports** again to open the standard reporting page.
3.  Choose **Staff Timesheets** from the list.

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## **🧭 What This Report Shows**

This report displays:

-   A **matrix** with **employees in rows** and **dates as columns**
-   Work hours split by project and cost code
-   Time broken down by **day**, **employee**, and **task**

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## **🗓️ Date Range Selection**

At the top of the report, choose a:

-   **Predefined pay period**
-   **Preset** like “This Week,” “Last 7 Days,” etc.
-   Or set a **custom date range**

The selected period will define the columns (dates) shown in the report.

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## **🕒 Column Toggles (Per Day)**

You can control which hour types are displayed:

-   **Regular Hours**
-   **PTO Hours**
-   **OT Hours**
-   **Total Hours**

Use the toggles at the top of the report to show/hide any of these columns.

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## **🧱 Row-Level Filters**

The rows represent **employee entries**, broken down by project and cost code. Available filters include:

-   **Division**
-   **Employee** (select one or multiple)
-   **Work Type** (Project, Service, Break)
-   **Project** (select all or specific)
-   **Cost Code**
-   **Service Location** (if used)

You can also toggle:

-   **Show Zero Hour Time Cards**:
    -   **ON**: Includes employees who submitted no time
    -   **OFF** (default): Hides them from the report

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## **💡 Report Behavior**

-   If an employee worked on multiple **projects or cost codes**, each combination appears as a **separate row**.
-   **Each day** within the selected time range appears as a **separate column**.
-   Unused columns (days) can be hidden manually for clarity.

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## **📁 Saving a Custom Report**

Once you've filtered the data as needed:

1.  Click **Save** in the top-right.
2.  Name your report and choose whether to make it **Public** or **Private**.
3.  Click **Confirm** to save it.

All saved versions will appear under the **Saved** tab on the Reports page.

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## **⬆️ Exporting Options**

Click the **three vertical dots** (top-right corner) to export:

-   **Export to Excel**: Full raw data
-   **Export to PDF**: Summarized format
-   **Export by Project (PDF)**: Project-specific breakdown

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## **🧠 Use Cases**

-   **Field/project managers** verifying time submissions daily
-   **HR audits** of PTO, overtime, and break usage
-   **Project tracking** on a per-employee or per-cost code basis

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## **📌 Tips**

-   Use **Service Location** filter only if your time entries include service jobs.
-   Save different versions of the report for specific teams, projects, or departments.
-   Export as PDF for quick sharing or Excel for deeper calculations.