---
title: "Search and Filtering in Manage Users"
url: "https://help.ontraccr.com/en/article/search-and-filtering-in-manage-users"
language: "en"
last_updated: "2025-06-08T16:43:32.825Z"
---

# Search and Filtering in Manage Users

## 🔍 **Search and Filtering in Manage Users**  
 

Efficiently managing a growing workforce in Ontraccr starts with being able to quickly find the right users. The **Manage Users** page includes powerful **search and filtering tools** to help you locate team members by name, role, clock status, and more. This article explains how each option works and how to use them together.

* * *

## 🔎 **Search Bar**

The **search bar** is located at the top of the Manage Users page.

### ✨ How it Works:

-   Begins searching **dynamically as you type**.
-   Matches against the **employee’s name**.

✅ Example: Typing "Aria" will instantly filter the list to show any users with that name.

* * *

## 🧰 **Filter Button**

To the right of the search bar is the **red Filter button**, which opens up a panel of filter options to narrow down the user list.

### 🎛️ Available Filter Options:

| Filter Type | Description |
| --- | --- |
| **Role** | Filter by system-defined roles (Admin, Manager, Supervisor, Worker) or any custom roles created under Roles & Permissions. |
| **Labels** | Filter users based on any custom labels applied to their profile. |
| **Clock-In Status** | Filter by: Clocked In, Clocked Out, On Break, Inactive. |
| **Time Card Status** | Identify users by their time card submission states (specific status options not detailed in transcript). |
| **Last Active** | Filter based on last activity (e.g., users active today vs. inactive). |
| **Status: Active vs Archived** | Show only archived users or active ones. |

📌 Important:

To **delete a user permanently**, you must:

1.  Archive the user first.
2.  Then use the filter to reveal archived users.
3.  Finally, delete them from the archived list.

* * *

## 🔃 **Sort Options**

Sorting is available to quickly organize your user list:

-   **Name**: Sort alphabetically (A → Z or Z → A)
-   **Role**: Sort roles alphabetically

These sort settings change the **order of display** on the Manage Users page for both Card and List views.

* * *

## ✅ **Use Cases for Filtering & Sorting**

| Goal | Tool to Use |
| --- | --- |
| Find someone by name | Search Bar |
| See all clocked-in users right now | Filter > Clock-In Status = “Clocked In” |
| Identify all workers in a specific union or label group | Filter > Labels |
| Review only archived employees | Filter > Status = “Archived” |
| Group team members by role for editing permissions | Sort by Role |

* * *

## 🧠 **Tips & Edge Cases**

-   You can combine **search + filters** for pinpoint results (e.g., “Aria” + Role = Supervisor).
-   Custom roles and labels created in **Settings > Roles & Permissions** and **Labels** become available immediately in filters.
-   Filtering by **clock-in status** is especially helpful for real-time operations oversight.

* * *

## 🧾 **Summary**

The search, filter, and sort options in Manage Users let you quickly surface the exact subset of users you need — whether you're clocking them in, reviewing roles, or managing archived staff.

Take full advantage of these tools to simplify navigation and save time when managing users.