---
title: "Project Assignment & Clock-In Restrictions for Users"
url: "https://help.ontraccr.com/en/article/project-assignment-clock-in-restrictions-for-users"
language: "en"
last_updated: "2025-06-08T16:46:26.304Z"
---

# Project Assignment & Clock-In Restrictions for Users

## 🏗️ **Project Assignment & Clock-In Restrictions for Users**  
 

In Ontraccr, project assignments can control which jobs a user is allowed to clock time against — but only when a specific setting is enabled. This article explains how to assign projects to users, when that assignment matters, and how it ties into the **Restrict Project Selection** setting within Roles & Permissions.

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## 🔒 **What Is Project Assignment?**

When creating or editing a user, you’ll see a field labeled **Projects**. This field lets you assign specific jobs or projects to that user.

### But — project assignments **only have an effect** if:

-   The user's **role** has the setting **“Restrict Project Selection”** enabled.

If that setting is **not enabled**, the user will see the full list of projects and can clock into any of them.

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## ⚙️ **How to Enable Clock-In Restrictions**

1.  Go to **Settings > Roles & Permissions**.
2.  Click on the role you want to edit (e.g., Worker, Supervisor).
3.  Enable the checkbox labeled **Restrict Project Selection**.
    -   This restricts users in that role from clocking into projects they are not explicitly assigned to.

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## 🔧 **How to Assign Projects to a User**

This step is only necessary if the role has the restriction setting enabled.

1.  Navigate to **Staff > Manage Users**.
2.  Click **Edit** on the user’s profile.
3.  Scroll to the **Projects** field.
4.  Select one or more projects from the list.

After submission:

-   These will be the **only projects** visible and clockable for the user in their time tracking view.
-   Manual time entries are also restricted to these assigned projects.

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## 🔄 **Behavior Based on Restriction Setting**

| Scenario | What the User Sees |
| --- | --- |
| **Restrict Project Selection = Enabled** | User only sees projects assigned in their profile. |
| **Restrict Project Selection = Disabled** | User sees all projects available in the company. |

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## 🧠 **Use Case Example**

Let’s say you want to prevent junior workers from seeing every project in the company:

-   Assign them the **Worker** role.
-   Enable **Restrict Project Selection** for that role.
-   During user creation, assign each worker to only the jobs they’re authorized to work on.

Now, when these users clock in, they’ll only see the projects assigned to them.

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## ❗**Important Notes**

-   This logic applies both to **Live Clock-In** and **Manual Time Entry**.
-   You can modify project assignments at any time by editing the user profile.
-   Supervisors and managers typically do **not** have this restriction enabled, unless intentionally applied.

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## 📌 **Summary**

Use **project assignment** to restrict clock-in access when paired with the **Restrict Project Selection** setting in Roles & Permissions. This is especially useful for ensuring users only see what they need — avoiding confusion, clutter, or unauthorized entries.