---
title: "Moving, Copying, and Archiving Materials"
url: "https://help.ontraccr.com/en/article/moving-copying-and-archiving-materials"
language: "en"
last_updated: "2025-06-08T18:12:03.011Z"
---

# Moving, Copying, and Archiving Materials

## **🔀 Moving, Copying, and Archiving Materials in Ontraccr**  
 

## **Overview**

As your materials database evolves, you’ll often need to reorganize, duplicate, or clean up your data. Ontraccr provides flexible options to **move**, **copy**, or **archive** individual or multiple materials and assemblies — without deleting anything permanently.

This article shows how to manage these actions and explains when to use each one.

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## **✅ Selecting Items**

To begin any bulk action:

1.  Go to the **Materials Page**.
2.  Use the **checkboxes** beside materials, assemblies, or folders to select them.
3.  Once selected, a new action bar appears at the top with bulk tools.

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## **📄 Copying Materials or Assemblies**

The **Copy** action allows you to duplicate selected items into another folder.

### To copy materials:

1.  Select one or more items.
2.  Click the **Copy** button in the action bar.
3.  Choose the **destination folder**.
4.  Click **Submit**.

Your selected items will be **duplicated** into the new folder. The originals will remain unchanged.

📌 *Use Case:* Create a pricing variant for another division by copying and modifying a base item.

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## **📂 Moving Materials or Assemblies**

The **Move** action relocates materials to a new folder **without creating duplicates**.

### To move materials:

1.  Select one or more items.
2.  Click **Move** in the action bar.
3.  Choose a **new folder**.
4.  Click **Submit**.

📌 *Tip:* Use move when you’re re-organizing folders or correcting item categorization.

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## **🗃 Archiving Materials**

Archiving removes items from your active view — without deleting them from your system.

### To archive:

1.  Select one or more items.
2.  Click the **Archive** button.
3.  Confirm the archive prompt.

Archived items will disappear from the main view but can still be accessed by applying the **“Archived” status filter**.

📌 *Use Case:* Retire old products or legacy assemblies while preserving their data for reference.

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## **🧠 Real Use Cases**

-   **Copy** a base “Electrical Kit” to create multiple variants for different job types.
-   **Move** all plumbing materials into a newly created “Division B” folder.
-   **Archive** outdated inventory while retaining audit history.

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