---
title: "Materials in the Mobile App (Advanced): Search, Filter, Add & Track Inventory"
url: "https://help.ontraccr.com/en/article/materials-in-the-mobile-app-advanced-search-filter-add-track-inventory"
language: "en"
last_updated: "2025-06-08T20:30:46.258Z"
---

# Materials in the Mobile App (Advanced): Search, Filter, Add & Track Inventory

## **📦 Materials in the Mobile App (Advanced): Search, Filter, Add & Track Inventory**  
 

### 🧭 **Introduction**

The **Materials** section in the Ontraccr mobile app lets users with the correct permissions **view, filter, search, and create new materials**, along with optional inventory tracking, supplier details, and pricing.

This guide covers everything from navigating the material list to setting thresholds and locations — based strictly on how the mobile app works.

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## **📍 Where to Find It**

Tap **“More”** in the bottom navigation bar

Tap **“Materials”**

*(Only visible to roles with the correct web-based permissions)*

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## **📁 What You See in the Materials Page**

-   A **replica** of the web-based material structure (folders, types, details)
-   The full **material database**, subject to permissions
-   A **filter** and **search** bar for easy navigation

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## **🔍 Filter by Type**

1.  Tap the **filter icon** (top-left)
2.  Choose whether to show:
    -   **Material**
    -   **Assembly**
3.  Tap **Save (top-right)** to apply

This filters the list to show only the selected material types.

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## **🔎 Search for a Material**

1.  Tap the **search bar**
2.  Type a keyword (e.g., "gravel" or "concrete")
3.  Results pull from **all folders**, not just the one you're in

This universal search makes it fast to locate any material without navigating folders.

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## **➕ Add a New Material**

Tap the **plus icon (top-right)** to start a new material profile.

### 🟥 Required Fields:

-   **Name**
-   **Part Number** (enter “N/A” if unknown)
-   **Division** (pre-selected if only one exists)
-   **Description** (can duplicate name if needed)

### 🟨 Optional Fields:

-   **Supplier**
-   **Material Cost, Markup, and Price**
-   **Labor Cost, Markup, and Price**
-   **Unit**:
    -   Select from preset options (e.g., m², ft, roll)
    -   Or create a **custom unit** (e.g., “per crate”)
-   **Cost Code**:
    -   Choose from global list
-   **Inventory Tracking**:
    -   **Total Quantity**
    -   **Quantity Allocated**
    -   **Quantity Available**
    -   **Threshold** (e.g., “Warn me if under 50”)
    -   **Location Assignment** (e.g., “75 at Warehouse A”)

Tap **Save (top-right)** when done.

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## **📝 Inventory Management Features**

You can track:

-   **Total Quantity**: How many units exist overall
-   **Allocated Quantity**: Units already assigned elsewhere
-   **Available Quantity**: What’s still usable
-   **Threshold**: Triggers **warnings or reorder emails** when low
-   **Location**: Assign specific stock counts to locations

📌 These values are optional but enable material tracking if entered.

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## **✏️ Edit an Existing Material**

1.  Tap a material to view its profile
2.  Tap the **pencil icon (top-right)** to open edit mode
3.  Update any field (same options as during creation)
4.  Tap **Save**

Changes update across the entire org.

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## **🧰 Example Workflow**

You’re on-site and need to track a new material:

1.  Tap Materials > **+**
2.  Enter “4" PVC Pipe”, part number “VP-04”
3.  Select supplier and unit (custom = “bundle”)
4.  Set cost as $5.00, add labor install cost $1.00
5.  Set quantity = 100, threshold = 25
6.  Assign 75 to “Warehouse A”
7.  Tap **Save**

Now it appears in your materials list, and team members will be warned if stock drops too low.

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## ✅ **Outcome**

With the advanced Materials workflow on mobile, users can:

-   Instantly search and filter materials in the field
-   Create fully detailed records for new materials
-   Track inventory levels and receive reorder alerts
-   Assign stock to physical locations — all from their phone