---
title: "Manual Time Entry with Custom Fields in the Mobile App"
url: "https://help.ontraccr.com/en/article/manual-time-entry-with-custom-fields-in-the-mobile-app"
language: "en"
last_updated: "2025-06-08T20:05:02.923Z"
---

# Manual Time Entry with Custom Fields in the Mobile App

## **✍️ Manual Time Entry with Custom Fields in the Mobile App**  
 

### 🧭 **Introduction**

In addition to live clock-ins, Ontraccr’s mobile app supports **manual time entries** — allowing workers to log hours retroactively or when real-time clocking isn't feasible.

This guide walks through how to create a **manual time entry**, including how to add **custom time card fields**, breaks, and notes — all from your mobile device.

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## **🔐 Prerequisites**

Manual time entry must be enabled:

**Globally or per role** in the web app:

Web App Path:

`Settings → Time Tracking → Clock Settings → Enable Manual Entry`

Once enabled, the option becomes available in the **Clock** section of the mobile app.

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## **🕒 How to Create a Manual Time Entry**

1.  Go to the **Clock** screen (bottom nav bar or Action Center)
2.  Tap **“Manual Entry”** (visible if enabled for your role)
3.  Fill in the following details:

### Required Fields:

-   **Division** (if applicable)
-   **Project**: Selected from the dropdown (Unless **Require Project Selection** has not been enabled in the web app)
-   **Cost Code**: Specific to the project or global list (Unless **Require Cost Code Selection** has not been enabled in the web app)

### Time Input:

-   Select **hours** and **minutes**:
    -   The interval (e.g., 15, 30, or every minute) is configured in the web app
-   Optionally, add a **manual break** duration

📝 Use this to accurately reflect lunch or unpaid break time.

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## **🧾 Add Notes**

Use the **Notes** field to:

-   Explain unusual shifts or corrections
-   Clarify jobsite activities
-   Leave comments for approvers

These notes are attached to the time card and visible in approval workflows.

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## **📋 Custom Time Card Fields**

If configured in the web app, you may see **additional fields beneath the notes** area. These are custom fields created using Ontraccr’s **Form Fields module**, allowing companies to:

-   Ask daily safety questions
-   Record equipment used
-   Confirm job site conditions
-   Capture additional details with every time entry

### Notes:

-   Custom fields can be **optional or required**
-   They appear inline within the time entry
-   Responses are saved alongside the time record
-   To set these up, go to Settings > Time Tracking > Custom Fields in the web app

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## **🖋️ Signature & Submission**

After filling out your manual entry:

1.  Tap **Save**
2.  You’ll be prompted to **sign off** if signature is required (based on your company’s time tracking settings)
3.  Tap **Submit**

The entry will be added to your time card and show up in the Time Cards section for review/approval.

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## ✅ **Outcome**

With manual time entry enabled, mobile users can:

-   Accurately log past work hours when live tracking isn’t available
-   Include critical info using embedded forms
-   Stay compliant with job-specific reporting needs
-   Submit detailed, trackable entries from the field