---
title: "Managing Files Within a Project in Ontraccr (Folder Structure and Permissions)"
url: "https://help.ontraccr.com/en/article/managing-files-within-a-project-in-ontraccr-folder-structure-and-permissions"
language: "en"
last_updated: "2025-06-06T23:17:02.330Z"
---

# Managing Files Within a Project in Ontraccr (Folder Structure and Permissions)

## 📂 **Managing Files Within a Project in Ontraccr (Folder Structure and Permissions) Overview**  
 

Each project in Ontraccr has its own **dedicated file system** to organize important documents.

You can create folders, upload files, apply templates, and control who can access which files — **all inside the project profile**.

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## 🎯 **Why Manage Files at the Project Level?**

-   Keep **drawings, permits, contracts, safety documents**, and more organized.
-   **Control access** to sensitive project files.
-   **Save time** with project-specific folder templates.
-   Centralize everything so field and office teams **always know where to look**.

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## 📁 **How Project Files Are Structured**

Every project automatically gets a main folder under:

> Files → Main → Projects → \[Project Name\]

Inside the project’s Files tab:

-   You can **create subfolders**.
-   You can **upload files** to any folder.
-   You can **apply a folder template** (if no folders exist yet).

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## 🛠️ **How to Manage Project Files**

Inside the **Files** tab of a project:

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### ➕ **Add Folders**

-   Click **Add Folder**.
-   Name your new folder (e.g., "Safety Reports", "Drawings").
-   Repeat to create a structured hierarchy.

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### 📎 **Add Files**

-   Click **Add Files** inside a folder.
-   Drag-and-drop files or click to browse your computer.
-   Check **Notify Users** if you want an email notification sent to users with access.

✅ Fast, flexible file uploading — all linked directly to your project.

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### 🧩 **Apply a Folder Template**

If no folders exist yet:

-   Click **Apply Project File Template**.
-   Choose from available **Folder Templates** created in Settings.
-   The entire template structure is applied automatically!

🧠 **Note**: You must apply the template **before** manually adding folders.

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## 🔒 **Managing Permissions on Folders**

By default, folders are **Public** (visible to all users who can see the project).

You can fine-tune access:

1.  **Click Manage Permissions** on a folder.
2.  **Uncheck Public**.
3.  **Select specific users** or **teams** allowed to view or edit that folder.

✅ You can **customize permissions per folder** for sensitive documents (e.g., financials, contracts).

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## 🧠 **Tips & Edge Cases**

**Permissions Cascade**:

Subfolders inherit permissions from their parent folder unless overridden.

**Templates Save Time**:

Use standard folder templates whenever possible to avoid repetitive setup.

**Public vs. Private**:

Always double-check folder privacy settings when uploading confidential files.

**No Bulk Download Yet**:

Files can be downloaded individually — bulk downloads are not currently supported.

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## ✅ **Example Scenario**

For a new commercial project:

-   You apply a "Construction Standard Template" — creating folders like "RFIs," "Drawings," "Permits."
-   You upload signed contracts under a **restricted folder** (viewable only by PMs and Executives).
-   Field staff upload daily site photos into the **Public** "Photos" folder.

Everything stays organized and secure!

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## 🚀 **Summary**

Managing files directly within your Ontraccr project ensures that **documents are accessible, organized, and secure** — saving your team endless hours searching for the right info.