---
title: "Managing Equipment Statuses in Ontraccr"
url: "https://help.ontraccr.com/en/article/managing-equipment-statuses-in-ontraccr"
language: "en"
last_updated: "2025-06-08T16:30:19.566Z"
---

# Managing Equipment Statuses in Ontraccr

## 📄 **Managing Equipment Statuses in Ontraccr**  
 

In Ontraccr, **Equipment Statuses** help you define the operational state of your assets—whether they’re active, out for repair, or decommissioned. These are **required** for saving equipment profiles and play a key role in asset management workflows.

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## 🧭 **Where to Access Equipment Statuses**

1.  Go to **Settings**.
2.  Click **Labels**.
3.  Scroll to the **Statuses** section.
4.  Select **Equipment Statuses**.

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## 🚦 **What Equipment Statuses Are**

Statuses are distinct from general-purpose labels. They are:

-   **Required** to save any equipment profile
-   Used to track the lifecycle or availability of equipment
-   Displayed prominently on equipment records

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## 🛠️ **How to Add or Edit Equipment Statuses**

1.  In the **Equipment Statuses** section, click **Add (+)**.
2.  Enter the status name (e.g., “Active”, “Out of Service”, “Needs Repair”).
3.  Click **Save**.
4.  To edit an existing status, use the **Edit (✏️)** icon beside it.

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## ✅ **Default Recommendations**

The transcript suggests starting with these three statuses:

-   **Active**
-   **Inactive**
-   **Needs Repair**

These cover most basic operational states. You can create more granular ones if needed (e.g., “Deployed”, “In Transit”, “Awaiting Inspection”).

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## 🔄 **Applying Statuses**

When creating or editing an equipment profile:

-   You’ll be **required** to select a status before saving
-   This status appears on the profile and is used in filtering

Statuses can be changed anytime as asset conditions evolve.

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## 💡 **Real-World Example**

A field technician discovers a generator is leaking oil:

-   They edit the equipment profile and change status from **Active** to **Needs Repair**
-   Supervisors can now filter all equipment with that status to dispatch maintenance

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## ✅ **Tips and Edge Cases**

-   **No Status = Can’t Save**: Always define at least one status before entering equipment data
-   **One Status per Asset**: Unlike labels, equipment can only have one active status at a time
-   **Statuses ≠ Labels**: Don’t confuse them—statuses are about **state**, labels are about **categorization**

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