---
title: "Managing and Viewing Project Budget Tracking (Including Subcontract Budgets)"
url: "https://help.ontraccr.com/en/article/managing-and-viewing-project-budget-tracking-including-subcontract-budgets"
language: "en"
last_updated: "2025-06-06T23:26:15.971Z"
---

# Managing and Viewing Project Budget Tracking (Including Subcontract Budgets)

## 📊 **Managing and Viewing Project Budget Tracking (Including Subcontract Budgets) in Ontraccr Overview**  
 

Tracking your project’s budget doesn’t stop at setup — Ontraccr gives you tools to **monitor**, **update**, and **analyze budgets** as the project progresses.

You can even manage **subcontractor budgets** tied directly to your main budget!

* * *

## 🎯 **Why Use Budget Tracking Throughout the Project?**

-   **Monitor financial health** in real-time.
-   Spot **overruns early** before they spiral.
-   Track **subcontractor commitments** alongside internal costs.
-   Make **smarter decisions** on adjustments, reallocations, and forecasting.

* * *

## 🧩 **Viewing the Budget Tracking Tab**

Inside the **Budget Tracking** tab of any project:

* * *

### 📄 **What You See**

-   **High-level budget summary**:
    -   Estimated Labor Hours
    -   Estimated Labor Costs
    -   Estimated Material Costs
    -   Estimated Overhead Costs
    -   Estimated Equipment Costs
    -   Burden Rate
    -   Contract Value
    -   Average Labor Rate
    -   Expected Profit
    -   Estimated Burden Cost
-   **Detailed Cost Code breakdown**:
    -   Allocated hours
    -   Forecasted costs

✅ All values can be **automatically updated** based on form submissions using Update Cost workflow steps!

* * *

## 🛠️ **Managing Subcontract Budgets**

You can also track subcontract costs **inside your main project budget**:

* * *

### ➕ **How to Add a Subcontract Budget**

1.  In the **Budget Tracking** tab, click **Add Sub-contract**.
2.  Select the correct **Sub-contract Form** (created separately).
3.  Fill in subcontractor details:
    -   Vendor
    -   Approved Contract Amount
    -   Contract Start and End Dates
    -   Upload Contract Files
4.  Submit.

✅ A new **Subcontract Line Item** will appear in your budget summary!

* * *

### 📋 **What Happens Next?**

-   Subcontracts contribute to **overall committed costs**.
-   They are **separated** clearly from internal labor/materials for easier tracking.
-   You can see:
    -   Amount Approved
    -   Amount Invoiced (if linked to Payables)
    -   Remaining Balance

* * *

## 📈 **Exporting Budget Data**

Inside the Budget Tracking tab:

-   Click the **three vertical dots** (top right).
-   Choose to:
    -   **Export Budget to Excel**
    -   **Export Budget to PDF**

✅ Perfect for budget meetings, client updates, or financial audits!

* * *

## 🧠 **Tips & Edge Cases**

**Burden Rate Affects Labor Costs**:

Adjust your burden rate to include benefits, insurance, taxes for accurate labor forecasting.

**Over-Allocation Warnings**:

If you allocate more labor hours to cost codes than estimated, Ontraccr will warn you in red!

**Track Unphased vs. Phased Budgets**:

Use phases (if set) to break down budgets even further (e.g., per floor, per stage).

**Subcontract Budgets are Critical for Large Jobs**:

Especially when you’re managing dozens of vendors — having them inside your main project budget keeps everything aligned.

* * *

## ✅ **Example Scenario**

For a $5M commercial project:

-   You track internal labor and material budgets.
-   You add subcontract budgets for electrical, mechanical, and roofing trades.
-   You export monthly snapshots to review with executives.
-   You monitor remaining committed costs to avoid overruns — all from one tab!

* * *

## 🚀 **Summary**

Ontraccr’s Budget Tracking ensures that **every dollar** — internal or subcontracted — is **monitored, controlled, and clearly reported** at every stage of your projects.