---
title: "Locking Boards with a PIN in Ontraccr"
url: "https://help.ontraccr.com/en/article/locking-boards-with-a-pin-in-ontraccr"
language: "en"
last_updated: "2025-05-27T17:33:58.036Z"
---

# Locking Boards with a PIN in Ontraccr

## **🔒 Locking Boards with a PIN in Ontraccr**  
 

## **Overview**

Ontraccr lets you **lock boards** to prevent card movement — either with or without a PIN. This feature helps prevent accidental changes or restrict access to key workflows until specific users unlock them.

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## 🎯 **Why Use Locking?**

Locking a board allows you to:

-   **Prevent accidental drag-and-drop** of cards between statuses
-   **Restrict who can move cards** to specific stages
-   Lock high-sensitivity workflows (e.g., invoicing, estimating, HR)
-   Freeze a board temporarily during reviews or reporting

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## 🧩 **How Locking Works**

There are **two ways to lock a board**:

1.  **Without a PIN** — anyone can lock/unlock it freely
2.  **With a PIN** — only users with the PIN can unlock it

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## 🔐 **How to Lock or Unlock a Board**

### 🔹 Lock a Board Without a PIN

1.  Click the **Lock icon** at the top of the board.
2.  The board is now locked — cards can’t be moved, but content can still be edited.
3.  Click **Unlock** to restore movement.

### 🔹 Lock a Board With a PIN

1.  Go to **Board Settings > Details**
2.  Scroll to the **“Lock PIN”** option.
3.  Enter a 4-digit or longer PIN (e.g., 1234) and click **Submit**
4.  Lock the board by clicking the **Lock icon**
5.  To unlock, users must now enter the PIN

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## 🔍 **What Happens When a Board is Locked?**

-   Cards **cannot be moved** between statuses via drag-and-drop
-   Users can still **edit card content** if they have the right permissions
-   The lock icon appears as **active** in the UI

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## ✅ **Example Use Cases**

| Use Case | Lock Type | Purpose |
| --- | --- | --- |
| Estimating board during bid review | Lock with PIN | Prevent changes until review is complete |
| HR board with sensitive onboarding cards | Lock with PIN | Restrict access to status changes |
| Project board in reporting week | Lock without PIN | Prevent reordering during data review |
| Field-facing board for viewing only | Lock without PIN | Keep updates centralized through forms only |

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## 🧠 **Tips & Edge Cases**

-   **Locking doesn’t hide or block card editing** — it only blocks movement
-   You can **toggle between PIN and no-PIN locking** at any time
-   Use this with **permissions** for stronger security (e.g., view-only users + locked board)
-   Make sure to **share the PIN** securely with the right people if it’s enabled