---
title: "Inventory Tracking and Quantity Thresholds"
url: "https://help.ontraccr.com/en/article/inventory-tracking-and-quantity-thresholds"
language: "en"
last_updated: "2025-06-08T18:12:39.704Z"
---

# Inventory Tracking and Quantity Thresholds

## **📦 Inventory Tracking and Quantity Thresholds in Ontraccr**  
 

## **Overview**

With Ontraccr’s inventory tracking tools, you can monitor how much of each material is available across multiple locations, allocate stock to jobs, and receive alerts when stock runs low. This article walks through how to enable and configure inventory tracking features for individual materials.

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## **📋 When to Use Inventory Tracking**

Inventory tracking is **optional** and should be used if:

-   You need to monitor quantities of stocked materials.
-   You want to allocate materials to jobs or vehicles.
-   You need **low-stock alerts** for reordering.

📌 *Tip:* Skip this section when tracking one-off or custom-ordered materials.

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## **🛠 How to Enable Inventory Tracking**

1.  Go to the **Materials Page** and click **Add Material** or open an existing item.
2.  Scroll to the bottom of the form — the **Inventory section** starts at:
    -   **Threshold**
    -   **Quantity**
    -   **Allocated**
    -   **Locations**

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## **📉 Set Quantity Threshold (Low Stock Alert)**

-   **Threshold** = the minimum stock level before reorder notification.
-   Example: If threshold = `10`, an alert will be triggered once available quantity drops to `10` or below.
-   **Who gets notified?** Ontraccr will email all **admins** on the account.

📌 *Use Case:* Reorder fasteners automatically once stock is low on-site or in trucks.

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## **📍 Track Quantity by Location**

1.  In the **Locations** section, click **Add**.
2.  Choose or create a **location** (e.g., “Warehouse A,” “Truck 2”).
3.  Enter the **quantity on hand** for each location.

The system will automatically calculate:

-   **Total quantity**
-   **Quantity allocated**
-   **Quantity available**

📌 *Allocated materials* are reserved for jobs but not yet consumed.

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## **🔄 Allocation Example**

Imagine you have:

-   **20 total units** at Warehouse A
-   **5 allocated** to an upcoming work order
-   → Your **available quantity** = 15

📌 Allocation does not reduce the inventory immediately, but reserves it for upcoming use.

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## **✅ Best Practices**

-   Review and update quantities regularly via:
    -   **Forms with inventory updates**
    -   **Manual edits in the material view**
-   Use consistent naming for locations (e.g., “Truck-01,” “Main Yard”).