---
title: "Individual Staff Timesheet Export (via Team Cards)"
url: "https://help.ontraccr.com/en/article/individual-staff-timesheet-export-via-team-cards"
language: "en"
last_updated: "2025-06-26T18:11:17.586Z"
---

# Individual Staff Timesheet Export (via Team Cards)

## **👤 Individual Staff Timesheet Export (via Team Cards)**  
 

If you need to generate a **detailed timesheet for a specific employee**, the Team Cards view in Ontraccr allows you to filter by individual user, configure custom columns, and export a clean PDF or Excel report—ideal for **HR records**, **payroll submission**, or **employee verification**.

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## **📍 How to Access**

1.  Go to **Time Cards** from the sidebar.
2.  Click **Team Cards**.
3.  In the **All** tab, locate and select the employee whose timesheet you want to export.

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## **🗓️ Set the Date Range**

Once inside the employee’s timesheet view:

-   Use the top filter to select a:
    -   **Pay Period**
    -   **Preset range** (e.g., This Month)
    -   **Custom range**

The report will reflect only the time cards within that date window.

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## **🧭 Available Views**

You can choose between:

-   **Card View**: More visual layout, best for reviewing submissions
-   **List View**: Recommended for exporting, as it matches the final PDF/Excel structure

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## **🎛️ Customize the Columns**

Click the **Columns** button to configure what appears on the timesheet. You can include:

-   Start/End times for Regular, Break, OT, Double OT
-   Duration breakdowns (Total, Regular, OT, PTO)
-   Project, Phase, Cost Code
-   Notes, Violations, Approval status
-   **Entered Via** (to trace form submissions or device origin)
-   Any **custom fields** you've added to time tracking

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## **💰 Wages and Pay Calculations**

If a wage is set up for the user in **Staff > Manage Users**, the timesheet view will also display:

-   **Total Pay** for the period
-   This is automatically calculated based on wage × hours worked

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## **📁 Export Options**

Once your filters and columns are ready:

-   Click the **three vertical dots** (top-right)
-   Choose:
    -   **Export to PDF**: Clean, printable version
    -   **Export to Excel**: Full raw data export

Output reflects only the data visible in your current view.

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## **🧠 Use Cases**

-   Providing employees with their own **hourly breakdown** for review
-   Submitting individual timesheets to **third-party payroll services**
-   Verifying **specific time card entries** for a performance or HR concern
-   Exporting a summary to attach to **expense or billing reports**

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## **📌 Tips**

-   Use **List View** before exporting for the most accurate layout preview.
-   Include the **Entered Via** column if time was entered via form (for quick traceability).
-   If the employee’s **total pay isn’t showing**, check their wage settings in their user profile.