---
title: "How to use the User Schedule Tool to View and Assign Workloads"
url: "https://help.ontraccr.com/en/article/how-to-use-the-user-schedule-tool-to-view-and-assign-workloads"
language: "en"
last_updated: "2025-06-26T17:30:34.368Z"
---

# How to use the User Schedule Tool to View and Assign Workloads

## **📊 Using the User Schedule Tool to View and Assign Workloads**  
 

### 📘 Article Purpose

This article explains how to use the **User Schedule** tool in Ontraccr’s Field Schedule to quickly view each employee’s workload and assign shifts accordingly.

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## **🔍 What Is the User Schedule Tool?**

The **User Schedule** tool helps you:

-   See how many shifts each user has for a specific date or range
-   Identify who is **overbooked** or **under-utilized**
-   Assign the right person to a shift with just one click

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## **🧭 Where to Find It**

There are **two places** to access the User Schedule tool:

### 1\. Inside the Shift Slider

-   Located above the **Assigned Users** section
-   Shows availability for the **selected shift date**

### 2\. On the Main Field Schedule Page

-   Found next to the **\+ Add** button at the top-right
-   Shows user scheduling across the entire **visible date range**

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## **📆 How It Works**

When you open the User Schedule:

-   A side panel appears listing **all users**
-   For each user, it shows:
    -   How many shifts they’re scheduled for in the selected period
    -   Which shifts (if any) they’re working
-   Click on a user’s name to **add them to the current shift**

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### **✅ Use Case: Balanced Scheduling**

“I want to find someone with no shifts on Friday.”

1.  Open the shift slider for that date
2.  Click **User Schedule**
3.  Scan for users with **0 shifts**
4.  Click a user’s name to assign them

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## **🧠 Best Practices**

-   Combine the User Schedule tool with **labels** to filter by skill (e.g., electricians)
-   Use with **address-based proximity sorting** to find the best fit by location and availability
-   Pair with **Expected User Groups** to ensure you meet shift requirements