---
title: "How to Filter Equipment"
url: "https://help.ontraccr.com/en/article/how-to-filter-equipment"
language: "en"
last_updated: "2025-06-08T19:27:52.163Z"
---

# How to Filter Equipment

## **🔍 Filtering Equipment**  
 

## 📘 **Overview**

Ontraccr’s Equipment Page includes a powerful **filter panel** that allows you to narrow your equipment list based on a variety of criteria. Whether you're identifying which assets need repair, viewing all items assigned to a project, or filtering by equipment type, filters help you quickly find what you're looking for.

This article explains each filter option available and how to apply them.

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## **🧭 How to Access the Filter Panel**

1.  Go to the **Equipment Page**
2.  Click the **Filter icon** near the top of the screen
3.  The filter panel will slide out with multiple categories

Apply filters as needed, then click **Apply** to update your view.

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## **🧰 Available Filters**

Here are all the filters you can use:

### 1\. **Status**

-   Filter equipment based on their current operational state
-   Options include:
    -   Default: `Active`, `Inactive`, `Needs Repair`, `Maintenance`
    -   Any **custom statuses** you’ve configured

Tip: Select multiple statuses at once or isolate one (e.g., only “Needs Repair”).

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### 2\. **Availability**

-   Determine if equipment is currently **checked in** or **available**
-   Options:
    -   **Checked In** — Equipment is actively clocked into a project
    -   **Available** — Not currently assigned to any project

Availability is determined based on real-time check-in/check-out status.

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### 3\. **Labels**

-   Filter by any labels that have been added to equipment profiles
-   Example: View only items labeled `Trencher` or `Conveyor`

Supports selecting one or multiple labels.

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### 4\. **Equipment Type**

-   Filter by the types you've defined in **Settings → Customizations → Types**
-   Examples: `Excavator`, `Pickup`, `Customer Equipment`

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### 5\. **Project**

-   Show equipment assigned to a specific project
-   Select from your existing project list
-   Only equipment linked to the selected project(s) will appear

⚠️ If “Enable Global Selection” is active, this filter affects view only, not dropdown availability in forms.

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## **📌 Example Filter Use Cases**

| Goal | Filter Combo |
| --- | --- |
| View all broken equipment | Status = Needs Repair |
| See what's checked in | Availability = Checked In |
| List all `Customer Equipment` | Type = Customer Equipment |
| Identify trenchers at "Cadence Project" | Label = Trencher + Project = Cadence |
| Review equipment assigned to no project | Availability = Available + No Project filter |

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## **🧠 Pro Tip: Combine Filters**

Filters can be stacked to get highly specific results. For example:

-   Status = Active
-   Type = Excavator
-   Label = Rental

This would show all **active excavators that are rentals**.

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