---
title: "How to Configure Time Card Exports, Summary Reports, and Rounding Rules in Ontraccr"
url: "https://help.ontraccr.com/en/article/how-to-configure-time-card-exports-summary-reports-and-rounding-rules-in-ontraccr"
language: "en"
last_updated: "2025-05-26T23:16:30.049Z"
---

# How to Configure Time Card Exports, Summary Reports, and Rounding Rules in Ontraccr

## 📤 **Time Tracking Settings: Exports, Summary Export & Rounding**

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### ✅ **What This Covers**

This article explains how to:

1.  Build **custom time tracking exports**
2.  Generate **summary exports** (multi-signature compatible)
3.  Configure **rounding rules** for both live and manual time entries

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### 🧭 **Where to Find These Settings**

In the **Web App**, go to:

-   **Settings > Time Tracking > Exports**
-   **Settings > Time Tracking > Summary Export**
-   **Settings > Time Tracking > Rounding**

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## 📁 **Feature 1: Custom Time Card Exports**

**What it does:**

Lets you create tailored export formats to match your accounting software or payroll provider requirements.

**How to use it:**

1.  Go to **Exports**
2.  Click ➕ **Add** to create a new export or click **Edit** to modify an existing one
3.  Choose:
    -   Columns to include
    -   Data source mappings
    -   Optional settings:
        -   Approved hours only
        -   Summarize by employee
        -   Summarize by day
        -   Batch number
        -   Line numbers

**Use cases:**

-   Export data for QuickBooks, Sage, Eclipse, etc.
-   Match layout and formatting used by your accountant

**Supports custom fields:**

All time card custom fields (by division) are available as export columns.

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## 📄 **Feature 2: Summary Export**

**What it does:**

Creates a high-level export that summarizes time data across divisions — supports **multi-signature workflows** from forms.

**When to use it:**

-   When forms require multiple signature blocks (e.g., supervisor + manager)
-   When you want a clean overview of time entries across a company or site

**Tip:**

Best used with companies using **Forms with Time Entry Tables** + **Create Time Entry Workflow Block**

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## ⏱ **Feature 3: Rounding Settings**

**What it does:**

Automatically rounds recorded time to clean intervals for payroll/reporting.

### 🛠 **Setup Steps:**

1.  Go to **Rounding**
2.  Enable **Time Rounding**
3.  Choose your preferences:

### 🕒 **Rounding Interval:**

-   5 min
-   10 min
-   15 min
-   30 min
-   60 min

### 🔁 **Rounding Type:**

-   **Overall Day** — rounds total daily hours
-   **Task Time** — rounds each individual entry

### ⚙️ **Rounding Behavior:**

-   **Automatic** (round up/down to nearest interval)
-   **Always Round Up**
-   **Always Round Down**

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### ✍️ **Manual Entry Rounding**

If enabled, you can apply separate rounding logic to manual entries:

-   Choose interval and behavior (same options as above)

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### 🧩 **Rounding Policies (Advanced)**

**What it does:**

Creates **role-based rounding rules** for clock-in/out.

**How it works:**

1.  Click ➕ **Add Rounding Policy**
2.  Name your policy (e.g., “Early Clock-In Policy”)
3.  Choose which roles it applies to
4.  Set clock-in or clock-out windows (e.g., 6:00 AM–7:00 AM → round to 7:00 AM)
5.  Submit to activate

**Hierarchy:**

Policies **override** global rounding settings if both are active.

**Use case example:**

-   Field workers often arrive early and clock in before their shift. You can round any entry from 6–7 AM to 7:00 AM automatically.

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### 💡 **Pro Tips & Edge Cases**

-   🕵️‍♀️ Use **Show Original Clock Times** (in Time Card settings) to view pre-rounded times on reports
-   ⚠️ Avoid “Round Down” if it might cause underpaying
-   🛠 Rounding Policies eliminate the need for manual time edits in common scenarios