---
title: "How Teams Integrate with Time Tracking in Ontraccr"
url: "https://help.ontraccr.com/en/article/how-teams-integrate-with-time-tracking-in-ontraccr"
language: "en"
last_updated: "2025-06-08T17:15:16.922Z"
---

# How Teams Integrate with Time Tracking in Ontraccr

## **⏱️ How Teams Integrate with Time Tracking in Ontraccr**  
 

In Ontraccr, Teams are more than just a way to organize employees — they directly power **time tracking workflows**, especially for **supervisors** who manage groups of field workers. This article explains how teams interact with time cards, how approval flows are structured, and what tools supervisors use to manage team time.

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## **🧩 Key Benefits of Team-Based Time Tracking**

-   Supervisors can manage their crew’s time cards from one screen.
-   Time card **approval routing** can be based on team assignments.
-   The **Team Cards** tab appears in the mobile app for eligible supervisors.

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## **📱 Team Cards: Supervisor View in the Mobile App**

When a supervisor is assigned to a team:

1.  They will see a **Team Cards** tab in their Ontraccr mobile app.
2.  This tab displays:
    -   All members of the team
    -   Their time entries (live clocks, manual entries, or drafts)
    -   Tools to **create**, **edit**, or **approve** time cards on their behalf

📌 Supervisors must have the proper role permissions to use these features.

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## **🗳️ Time Card Approval Hierarchy**

Ontraccr supports a three-tier approval system:

### Tier 1: **Project-Based Approvals**

If a project has a dedicated approver set, **that person gets the time card approval request** — regardless of the user’s team.

### Tier 2: **Team Supervisor Approvals**

If no project approver is assigned, and if the setting below is enabled, time cards are sent to the **team’s assigned supervisors** instead.

### Tier 3: Company-Wide Approvals

This is the fallback approval system when no project or team approver exists

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## **⚙️ Enabling Supervisor-Based Approvals**

To activate team supervisor approval routing:

1.  Go to **Settings > Time Tracking > Time Cards**
2.  Enable the setting: **“Enable Assigned Supervisor Approval”**

When this is active:

-   If a user clocks time for a project **without an assigned approver**
-   Their **team supervisor** is notified to approve the time card

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## **🧠 Use Case Example**

A construction crew is assigned to the “Downtown Team.” The foreperson (a Supervisor role) is added as the team supervisor.

-   The crew clocks in/out daily via the mobile app.
-   The foreperson opens **Team Cards** to review and edit time as needed.
-   Since **Supervisor Approval is enabled**, they also approve submitted time cards.
-   If a project approver is later added, approvals shift to that person.

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## 🔒 **Permissions Required**

For supervisors to fully use the Team Cards workflow, their role must have:

-   **View Time Cards**
-   **Edit Time Cards**
-   **Edit Approved Cards**
-   **Manual Entry**
-   **Enable “Approve All” Button** (optional)

Without these permissions, the supervisor may be able to view but not take action.

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## 📌 **Summary**

Teams in Ontraccr power a streamlined, supervisor-centric time tracking model — especially for field environments. Whether using project-based or team-based approvals, the platform ensures that the right person always has visibility and control over time entries, keeping workflows clean and compliant.