---
title: "Filtering, Searching, and Archiving Teams in Ontraccr"
url: "https://help.ontraccr.com/en/article/filtering-searching-and-archiving-teams-in-ontraccr"
language: "en"
last_updated: "2025-06-08T17:16:52.057Z"
---

# Filtering, Searching, and Archiving Teams in Ontraccr

## 🧹 **Filtering, Searching, and Archiving Teams in Ontraccr**  
 

As your organization grows, so does the number of teams in your system. Ontraccr provides built-in tools to **search**, **filter**, and **archive** teams — helping you keep your workspace organized and easy to navigate. This article explains how to use these tools effectively.

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## 🔍 **Searching Teams by Name**

At the top of the **Manage Teams** page, you’ll find a **search bar**.

### How it works:

-   Start typing a team name.
-   Results will filter live, showing only teams that match your search.

📌 Search is based on team name only. Other fields (e.g., members or projects) are not searchable here.

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## 🎛️ **Filtering Active vs Archived Teams**

Ontraccr separates teams into two categories:

-   **Active Teams** (default view)
-   **Archived Teams**

### How to Filter:

1.  Click the **red Filter button** on the Manage Teams page.
2.  Select either:
    -   **Status: Active**
    -   **Status: Archived**

This helps declutter your main view by hiding inactive or legacy teams.

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## 📥 **How to Archive a Team**

Archiving a team removes it from the default view but **does not delete any users, time entries, or schedules** associated with that team.

### To archive:

1.  Click the team name to open the profile.
2.  Click the **Edit button**.
3.  Click the **Archive** button at the bottom of the form.
4.  Confirm the archive action.

🧠 Tip: Use archiving when a project finishes or a crew disbands, but you still need records for reporting.

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## 🗑️ **Deleting a Team Permanently**

If a team is no longer needed:

1.  Filter to view **Archived Teams**.
2.  Locate the team.
3.  Click the **Delete** icon.
4.  Confirm the deletion.

⚠️ Deletion is permanent and cannot be undone.

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## 🧠 **Summary Table**

| Action | Outcome |
| --- | --- |
| **Search** | Filters teams live by name |
| **Filter: Active/Archived** | Toggles visibility of active vs retired teams |
| **Archive** | Soft removal, preserves all data |
| **Delete** | Permanent removal from the system |

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## 📌 **Summary**

Efficiently managing your team roster in Ontraccr means knowing when to **search**, **filter**, **archive**, or **delete**. These tools help reduce clutter, preserve history, and maintain a clean, current working environment for your supervisors and admins.