---
title: "Field Types: Yes/No, Conditional Fields, Required Explanations, and Triggers."
url: "https://help.ontraccr.com/en/article/field-types-yes-no-conditional-fields-required-explanations-and-triggers"
language: "en"
last_updated: "2025-05-26T22:19:33.309Z"
---

# Field Types: Yes/No, Conditional Fields, Required Explanations, and Triggers.

## 📄 Field Types: Yes/No Fields, Conditional Logic, and Triggering Forms  
 

Yes/No fields are one of the most powerful and versatile field types in Ontraccr. They go beyond simple inputs by enabling **conditional logic**, **explanation requirements**, and even **triggering other forms**. This article explains how to use them effectively.

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## ✅ What is a Yes/No Field?

A Yes/No field allows users to answer a question with:

-   **Yes**
-   **No**
-   **Not Applicable (N/A)** (optional)

You can configure whether N/A is available, require explanations based on responses, and show other fields or forms based on the answer.

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## 🛠 How to Add a Yes/No Field

1.  Go to **Step 2: Fields** of your form
2.  Click **➕ Add Field** under any section
3.  In the **Field Type** dropdown, choose **Yes/No**
4.  Enter your **question** in the **Title** field

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## ⚙️ Yes/No Field Configuration Options

### 1\. **Mandatory (Optional vs. Required)**

-   Choose whether the user must answer the question to submit the form
-   🧠 Use for compliance-critical items

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### 2\. **Hide N/A Option**

-   Checkbox: `Hide N/A`
-   Removes the “Not Applicable” option so users can only choose **Yes** or **No**

🔍 Preview shows exactly how the question will look in real-time.

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### 3\. **Requires Explanation**

-   Checkboxes:
    -   `Require Explanation for Yes`
    -   `Require Explanation for No`
    -   `Require Explanation for N/A`
-   Adds a text box when the selected option matches the condition
-   The user cannot submit the form without filling it in

### 🧠 Use Cases:

| Scenario | Explanation Required On |
| --- | --- |
| Was there a safety violation? | Yes |
| Did you use unapproved equipment? | Yes |
| Were there any issues today? | No (explain why not reporting anything) |

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### 4\. **Conditional Field Display**

-   Checkbox: `Show this field conditionally`
-   Display this field only if certain conditions in earlier fields are met

### Example:

Show this question only if “Was there an incident?” = Yes

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### 5\. **Trigger a Form**

-   Checkbox: `Enable Trigger Form`
-   Allows this question to **initiate another form** when answered

Once enabled, you can:

-   Select a **specific form to trigger**
-   Assign a **default recipient** (user, role, or field value)
-   Map data from this form into the triggered form using **field mapping**

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## 📥 Field Mapping: Auto-Populate Triggered Forms

When a form is triggered:

-   Use **Configure Field Mapping** to map answers from the original form into the new one
-   Only **compatible field types** can be mapped (e.g., text → text, yes/no → yes/no)
-   Use the **Auto Map** button to pre-fill mappings based on similar names, then review manually

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## 💡 Use Cases for Yes/No + Triggers

| Field Question | Triggered Form | Use Case |
| --- | --- | --- |
| Were you injured? | Injury Report | Automatically start a detailed incident form |
| Was material missing? | Purchase Request | Initiate material ordering process |
| Were photos taken? | Photo Upload Form | Prompt user to submit documentation |

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## 📌 Best Practices

-   Always preview your field as you build it
-   Combine "Requires Explanation" with "Mandatory" for high accountability
-   Use trigger forms to automate escalation and documentation

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